Webutuck Board of Education held the March 9, 2009 meeting at 7:30 p.m. in the Webutuck High School Library.

 

The following Board members were present:

Dale Culver, President

Joseph Herald

Andrew Jablonsky left at 10:21 pm

William McGhee

Joseph Matteo

John Perotti

 

Also Present:

Dr. Richard N. Johns, Superintendent

Therese Trotter District Clerk

 

Absent:

Susan Lounsbury

 

CALL TO ORDER

President Culver called the Business meeting of March 9, 2009 to order at 7:50 p.m.��

 

7:51 Open Public Hearing: Discussion and comments of possibility of building closures

President Culver gave reasons to reduce the square footage of the District due to population decline and current economic conditions.

-Darlene Reimer lived in Amenia for 42 yrs.Well over 1500 students when her kids went through this school system.Constituency of population has changed completely.Her architect practice is mostly second homes no children.Don�t abandon the building it would still cost to maintain it.It would be a benefit to the Town of Amenia.

-Robert Boyles � great idea to centralize, you should sell it for fair market value.It would be a better consideration for Amenia residents.Doesn�t want to see larger classes it wouldn�t benefit the students.

-Where are we in the process and who will make the decision to close a school?A decision will come tonight by the Board of Education.

-We live in Wassaic it is a long ride for a Pre-Ker and I would like my child to come to this campus � MES too long of a ride.

-Should we be looking a regionalization?In a short while we will be down to 750 students.

-Is there a comparative analysis of what we would be doing with the Amenia building?Yes the School business Admin has them.

-Steven Bradley � Will MES be ready by the fall this year?Yes.

-Consolidation has been talked about for the last 12 years.We need to get back to the point that this will be good for our kids.

-Earlier in the year, we were told that if the school is out of AES that it will not sit unused.It would be very bad to see that.Is there any guarantee that it will be used?

-Wayne Euvrard Town Supervisor the Town is very interested in acquiring the building.

-Dave McMillian of Millerton � Board is doing a great job.Are teachers going to be layed off because AES would close?�� A librarian, PE teacher, part of a nurse, cleaner typist, grade level teacher.Will students have the same education if we reduce those positions and close that building?

-I live closer to Amenia but both kids went to Millerton and I never stepped foot in Amenia.They did very well here.

-People are responding because teachers are being cut.How big are the classes going to be?Only the current fifth grade is going to be reduced to three sections because the incoming 4th grade enrollment will fit comfortably in 3 sections.What is it going to take to have MES available for next year?We do have a plan for what is needed to make MES inhabitable.

-The elderly have been on a fixed income and that is a segment of the population we have to take into consideration.

 

Close Public Hearing

Mr. Perotti made and Mr. Herald seconded the motion to close the public hearing at 8:30 and enter into the public session.

The six Board members present voted to approve the motion.The motion carried unanimously.

 

PUBLIC COMMENT

The following comments were made by audience members:

-Students signed a petition recently to have football next year.Originally quite a few students signed up for it but it was sill taken away.I would like to move forward and don�t know how to do that to talk about football next year.The Athletic Director and Superintendent will review the information and give feed back at the next meeting.

-Where are the classes going to end up?Superintendent has Pre-K and K at the Millerton building in his proposal.

-Did we get rid of two sports this year?Yes, the football program, � of field hockey and � volleyball.There were not enough students for the team.There was discussion on when football came to Webutuck.

-The Board of Education puts students first.Is there anything new on the truck?No.-There are coaches on the agenda, is their certification in process?Seasonal workers are on the agenda.Yes the process was completed, posting and interviews took place.

 

DISCUSSION

1.Facility Use for 2009-2010

The Superintendent�s Budget proposed Pre-K and K at MES, Grades 1-4 at WES, Grades 5-12 at EBMS and WHS.The second proposal would be to close both elementary buildings and have Pre-K-3 at WES and 4-12 at EBMS and WHS.The Superintendent would not recommend the latter.The Town of Amenia would like the AES building, the municipalities of Northeast and Millerton are not ready to assume the use of MES. The Finance/Audit Committee Chairpersons concern is about dwindling funds and knowing that the District can fit everyone on this campus. Board members discussed their feelings on closing both buildings. Discussion ensued.

 

Mr. Perotti makes and Mr. Matteo seconds a motion (for purpose of discussion) to close both AES and MES for the 2009-2010 school year.

A Board member stated there are too many open questions right now for me to vote on this. The Superintendent asked if the District offices and Special Education offices were to move down to MES. A Board member stated it would have to be looked at it may not be necessary. This motion should state to centralize the District up at Height Road. An audience member asked the Board to look at what would be the benefits of kindergarten being at WES or MES and also look at the benefits of 5th grade going to EBMS or staying at WES. Consolidating will save on resources all the way around.

Discussion ensued.

 

Mr. Matteo made and Mr. McGhee seconded a motion to table the issue of buildings and consolidation until after Executive Session

The six Board members present voted to approve the motion. The motion carried unanimously.

 

2. Football in 2009

This was discussed during public comment. The Athletic Director and Superintendent will review the information and bring it back to the Board next board meeting.

 

3. TAS Report

Mr. Louis Bouffardi has done approximately 300 analysis before Webutuck. He has done comparisons of the transportation department at Pine Plains, Wappingers. We looked at a profile of the District. We looked at the maintenance, transportation facility, the fleet and personnel; we reviewed Board policies and looked at management. There was also a request made to look at a single tier option.

The Profile is not out of line its fairly efficiently cost; looked at statistical data, cost per student was high. In comparison with other school districts (four of them) - WCSD beat one of them. We have the lowest scores but that does not mean your operating at the most efficient way. It needs clean up, drainage is poor, electrical outlets for heaters is not efficient, size of facility was adequate at the time it was built but not currently. The fleet is where it should be in terms of age and mileage. The District has a good fleet replacement program that was started a couple of years ago and should be continued. The fleet should be standardized - Blue Birds, International etc. decide on the kind of fleet you want to have and move forward. Mechanics have good credentials, need more maintenance men. General ratio is 1 mechanic to 16-18 vehicles. Webutuck has 36 total buses. The average is low - 80% passing inspection on the first review. The transportation staff is sufficient. The athletics and field trips are handled well - these are not aidable. District policies are inefficient. The District transports 100% of its students but the policy says something different. Re-routing and re-routing consolidation should take place. At the present time and structure a single tier system would increase the buses, my recommendation would be to look at single tiering in a two step process. Decide the structure of the school system first. Discussion ensued.

 

CONSENT AGENDA VOTE

Mr. Herald made and Mr. McGhee seconded the following motion to approve the consent agenda as amended.

The following asterisked items can be consent agenda items. A consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items can be pulled from the consent agenda for discussion by any one Board member. Mr. Perotti pulled #6 under Personnel and Mr. Herald pulled #7 under Personnel for further discussion. The Board President asked if under Business and Operations #2 is Silo Ridge the donator. Yes. He thanked Tammy and Silo Ridge for the donation.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

CLERKS REPORT

*1 Approval of Minutes for November 3 & November 18, 2008, December 8, 2008 and January 5, January 12, 2009 Board meetings.

Mr. Herald made and Mr. McGhee seconded a motion to accept the Minutes as submitted.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*2. Acceptance of Financial Reports as Submitted

Mr. Herald made and Mr. McGhee seconded a motion to accept the Financial Reports as submitted:

Treasurers Report for the month ending January.

Comprehensive Budget Status Report ending January.

Comprehensive Revenue Status Report ending January.

Warrants #42-53

The six Board members present voted to approve the motion. The motion carried unanimously.

3. Delegations None

4. Non-Staff Communications None

 

Personnel

*1. Instructional Substitute Appointments

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following Instructional Substitute Appointments, as recommended by the Superintendent of Schools:

Nicholas Peters Substitute Teacher

Effective: March 10, 2009

 

Donovan Molloy Substitute Teacher

Effective: March 10, 2009

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*2. Non-Instructional Substitute Appointments

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby accepts the following Non-Instructional Substitute appointments, as recommended by the Superintendent of Schools:

Linda Kattuah Substitute Teacher Aide

Effective: March 10, 2009

 

Patricia Hayes Substitute Teacher Aide

Effective: March 10, 2009

 

Jessica Thomas Substitute Teacher Aide

Effective: March 10, 2009

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*3. Instructional Resignation

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following Instructional Resignation (for the purpose of retirement), as recommended by the Superintendent of Schools:

Tonise Baker 5th Grade Teacher

Effective: June 30, 2009

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*4. Extra-Curricular Appointments for the 2008-2009 School Year

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following Extra-Curricular appointments for the 2008-2009 school year, as recommended by the Superintendent of Schools:

 

Barbara Riley Assistant to Data Manager

Jay Bradley Musical Director, Spring Musical

Ann Sartori Varsity Softball Coach

Kevin Kleespies Modified Baseball Coach

Evelyn Peters Volunteer JV & Varsity Softball Coach

Joseph McEnroe Volunteer JV Baseball Coach

Pat Fontaine Volunteer Varsity Softball Coach

Rebecca Knapp JV Softball Coach

Kathleen Kelly Modified Track Coach

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*5. Creation of Positions

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education approves the creation of two (2) Monitor positions for Webutuck High School, as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

6. Approval of Tenure Recommendations for Teaching Assistants

The resolution was pulled for further discussion in Executive Session.

BE IT RESOLVED, that the Board of Education does hereby appoint the following teaching assistants to tenure, effective March 10, 2009, as recommended by the Superintendent of Schools.

 

NAME

CERTIFICATION

EFFECTIVE DATE

Ruth Ramos

Level II

March 10, 2009

Jacqueline Woodruff

Pre-Professional

March 10, 2009

Kimberly Coon

Level II

March 10, 2009

 

7. Approval of Tenure Recommendations for Teacher

The resolution was pulled for further discussion in Executive Session.

BE IT RESOLVED, that the Board of Education does hereby appoint the following teacher to tenure, effective March 10, 2009, as recommended by the Superintendent of Schools.

Teacher Tenure Area Effective Date

T. Craig Morton Library Media Specialist 3/10/2009

 

8. Instructional Substitute Appointments

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following Instructional Substitute Appointments, as recommended by the Superintendent of Schools:

Jan M. Smalley Substitute Teacher

Effective: March 10, 2009

 

Vonalyn Malloy Substitute Teacher

Effective: March 10, 2009

The six Board members present voted to approve the motion. The motion carried unanimously.

 

9. Non-Instructional Substitute Appointments

The Board decided to wait until a decision is made on Millerton after Executive Session

BE IT RESOLVED, that the Board of Education hereby approves the following Non-Instructional Substitute Appointments, as recommended by the Superintendent of Schools:

Stephen Lounsbury Seasonal Worker

Effective: March 10, 2009 June 10, 2009

 

Paige Robertson Seasonal Worker

Effective: March 10, 2009 June 10, 2009

The six Board members present voted to approve the motion. The motion carried unanimously.

 

10. Instructional Resignation

Mr. Herald made and Mr. Perotti seconded the following motion: With the Boards thanks and appreciation for her years of dedication.

BE IT RESOLVED, that the Board of Education hereby approves the following Instructional Resignation (for the purpose of retirement), as recommended by the Superintendent of Schools:

 

Carla Davis Elementary Physical Education Teacher Effective June 30, 2009

The six Board members present voted to approve the motion. The motion carried unanimously.

 

BUSINESS AND OPERATIONS

*1. Acceptance of Donation

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, the Board of Education of Webutuck School hereby accepts sixteen (16) tickets to an Off-Broadway show The Gazillion Bubbles Show at the New World Stages Theater in New York City as a charitable donation by Mr. and Mrs. Vincent McDonald for Tammy Nethercotts 1:12:2 class, as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*2. Acceptance of Donation

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, the Board of Education of Webutuck School hereby accepts the donation of six (6) chairs, one (1) square table and one self-standing sign with plastic letters for the senior lounge by Silo Ridge, as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*3. Approval of VAZ-CO Reclaiming Service Bid
Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, the Board of Education of Webutuck School hereby approves the VAZ-CO RECLAIMING SERVICE bid to respond to soil contamination at the Webutuck High School on a time and material basis, as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

CURRICULUM AND INSTRUCTION

*1. Approval of Textbooks

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following textbooks for Family and Consumer Science Curriculum Culinary Essentials 2010, Glencoe 2006, Guide to Good Food, 10th Ed., Goodheart-Willcox 2008, Creative Living Skills, Glencoe 2010 and The Developing Child, Glencoe 2010 also for Mathematics Curriculum Algebra 2 and Trigonometry, Amsco 2005, as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

*2. Committee on Special Education Monthly Reports

Mr. Herald made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Webutuck Board of Education hereby accepts the Committee on Special Education report for January 2009 and February 2009, prepared by the Webutuck Central School District Committee on Pre-School Education and by the Webutuck Central School District Committee on Special Education, as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

3. Approval of 2009-2010 Webutuck School District Calendar (as presented)

Mr. Herald made and Mr. Matteo seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the 2009-2010 Webutuck School District Calendar (as presented), as recommended by the Superintendent of Schools.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

4. Approval of Mathematics Course

Mr. Herald made and Mr. Perotti seconded the following motion:

Rosanna Hamm stated they have finalized the course, the names of students who would be in the class and the topics that would be taught. Are the parents deciding whether their child is going to take the Regents or not? Yes. Will this be reevaluated next year. Next year there will be options for students to take different math courses.

BE IT RESOLVED, that the Board of Education hereby approves the course entitled Practical Geometry for the 2008-2009 school year, as recommended by the Superintendent of School.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

 

 

BOARD OF EDUCATION

1. Approve Support for the Town of Amenias grant application for a New York State Department of State Local High Priority Planning Grant to fund a feasibility study regarding future uses of the Amenia Elementary School

Mr. Herald made and Mr. Perotti seconded the following motion:

All costs are being incurred by the Town of Amenia? Correct. The District will benefit by this also sharing of resources etc.

Whereas, the Town of Amenia has been in discussions with the Webutuck School District regarding potential future uses of the Amenia Elementary School building in light of the school districts long-term goal of consolidating the school facilities; and

Whereas, the Town of Amenia has expressed an interest in possibly moving town offices from the current rental facility on Mechanic Street into the vacated Amenia Elementary; and

Whereas, the Town of Amenia is seeking a $25,000 high priority planning grant to fund a feasibility study of the building and the Town also agrees to provide a 10% match of up to $2,500 if a grant is awarded; and

Whereas, the Town intends to work with the Webutuck School District as a co-applicant; and;

Whereas, a resolution of support from the Webutuck School District is required to submit a grant application and if a grant is awarded the Town would seek to establish an intermunicipal agreement with the Webutuck School District; and

Now, therefore, be it resolved, the Webutuck School District supports the Town of Amenias grant application to the NYS Department of State Local Government Efficiency Grant Program for a high priority planning grant to fund this proposed feasibility study.

The six Board members present voted to approve the motion. The motion carried unanimously.

 

PUBLIC COMMENT

The following comments were made by audience members:

-Communication is a problem in the School. Audience member read a letter regarding her concerns with the District. She stated she would like to meet with the Board to discuss these concerns.

 

The Board discussed having a meeting next Monday, March 16, 2009.

 

BOARD MEMBER QUESTIONS

The President asked if we can schedule a Business meeting next Monday night? All Board members present are in agreement.

 

EXECUTIVE SESSION

Mr. Perotti made and Mr. McGhee seconded a motion to adjourn to executive session at 10:20 pm for the purpose of discussing personnel issues regarding consolidation. The six Board members present voted. The motion carried unanimously.

 

ADJOURNMENT OF EXECUTIVE SESSION

Mr. Perotti made a motion to adjourn the executive session and reconvene the public session at 12:20 pm. The five Board members present voted. The motion carried unanimously.

 

6. Approval of Tenure Recommendations for Teaching Assistants

Mr. Herald made a motion to table this motion.

BE IT RESOLVED, that the Board of Education does hereby appoint the following teaching assistants to tenure, effective March 10, 2009, as recommended by the Superintendent of Schools.

 

NAME

CERTIFICATION

EFFECTIVE DATE

Ruth Ramos

Level II

March 10, 2009

Jacqueline Woodruff

Pre-Professional

March 10, 2009

Kimberly Coon

Level II

March 10, 2009

The five Board members present voted. The motion carried unanimously.

 

7. Approval of Tenure Recommendations for Teacher

Mr. Herald made a motion to table this motion.

BE IT RESOLVED, that the Board of Education does hereby appoint the following teacher to tenure, effective March 10, 2009, as recommended by the Superintendent of Schools.

Teacher Tenure Area Effective Date

T. Craig Morton Library Media Specialist 3/10/2009

The five Board members present voted. The motion carried unanimously.

 

Mr. Perotti made the following motion:

BE IT RESOLVED, that the Board of Education does hereby approve the closure of AES and MES.

The five Board members present voted to approve the motion. The motion was defeated unanimously.

 

Mr. Herald made the following motion:

BE IT RESOLVED, that the Board of Education does hereby approve the closing of Amenia Elementary School on July 1, 2009 and donating the building to the Town of Amenia, as recommended by the Superintendent of Schools.

The five Board members present voted to approve the motion. The motion carried unanimously.

 

ADJOURNMENT

There being no further business, Mr. Perotti made a motion to adjourn the meeting of March 9, 2009 at 12:26 pm.

 

Respectfully submitted,

 

 

Therese M. Trotter

District Clerk