The Webutuck Board of Education held their July 6, 2010 meeting at 7:30 p.m. in the Webutuck High School Library.

 

The following Board members were present:

Dale Culver, President

Joanne Boyd

Joseph Herald

Joseph Matteo

William McGhee

John Perotti

Casey Swift

 

Also Present:

Steven Schoonmaker, Superintendent

Mary Grden, School Business Manager

Therese Trotter District Clerk

 

Absent:

 

CALL TO ORDER

Mrs. Trotter called the Business meeting of July 6, 2010 to order at 7:40p.m.��

 

ADMINISTRATION OF OATH OF OFFICE FOR NEWLY ELECTED BOARD MEMBERS

Mrs. Trotter administered the Oath of Office to Joanne Boyd.The Oath of Office is on file.

 

ELECTION OF BOARD OFFICERS

 

Board President

Mrs. Trotter asked for nominations for the office of President of the Board of Education.Mr. Perotti made and Mr. McGhee seconded a nomination for Dale Culver.Mrs. Boyd made and Mrs. Swift seconded a nomination for Bill McGhee.

 

Mr. McGhee made and Mrs. Boyd seconded a motion to close the nominations.

Ayes������ 7������������� Nays������ 0������������� The motion carried.

 

 

Mrs. Trotter took a vote for Mr. Culver for President of the Board of Education.The vote was as follows:

Joanne Boyd����������������������� No������������������������������������������ Joseph Matteo�������������������� Yes

Dale Culver�������������������������� Yes���������������������������������������� John Perotti�������������������������� Yes

Joseph Herald��������������������� Yes���������������������������������������� Casey Swift������������������������� No������������������������������������������

William McGhee����������������� Yes

 

The motion to declare Mr. Culver President of the Board of Education passes.

 

Board Vice-President

Mr. Culver asked for nominations for the office of Vice-President of the Board of Education.Mr. Matteo made and Mrs.Swift seconded a nomination for Joanne Boyd.Mr. McGhee made and Mr. Perotti seconded a nomination for Joseph Herald.

 

Mr. Perotti made and Mr. Herald seconded a motion to close nominations.

Ayes������ 7������������� Nays������ 0������������� The motion carried.

 

 

Mrs. Trotter took a vote for Mrs. Boyd for Vice-President of the Board of Education.The vote was as follows:

 

Joanne Boyd����������������������� Yes���������������������������������������� Joseph Matteo�������������������� Yes

Dale Culver�������������������������� No������������������������������������������ John Perotti�������������������������� No

Joseph Herald No Casey Swift Yes

William McGhee No

 

The motion to declare Joanne Boyd as Vice-President of the Board of Education failed.

 

Mrs. Trotter took a vote for Mr. Herald for Vice-President of the Board of Education. The vote was as follows:

 

Joanne Boyd No Joseph Matteo No

Dale Culver Yes John Perotti Yes

Joseph Herald Yes Casey Swift No

William McGhee Yes

 

The motion to declare Mr. Herald Vice-President of the Board of Education passes.

 

 

ADMINISTRATION OF OATH OF OFFICE TO BOARD OFFICERS

Mrs. Trotter administered the Oath of Office for the President of the Board of Education and the Vice-President of the Board of Education. The Oaths of Office are on file.

 

ADMINISTRATION OF OATH OF OFFICE TO SUPERINTENDENT

Mrs. Trotter administered the Oath of Office to Superintendent Steven Schoonmaker. The Oath of Office is on file.

 

ADMINISTRATION OF OATH OF OFFICE TO DISTRICT CLERK

President Culver administered the Oath of Office to Therese Trotter. The Oath of Office is on file.

 

Mr. Perotti made and Mrs. Boyd seconded a motion to have Roberts Rules of Order as the order of the Board of Education meetings.

Ayes 7 Nays 0 The motion carried.

 

CONSENT AGENDA VOTE

Mr. Herald made and Mr. Perotti seconded the following motion as amended:

The amendment offered by Mr. Perotti called for pulling #1 under Appointments and #2 under Authorizations for further discussion.

The following asterisked items can be consent agenda items. A consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items can be pulled from the consent agenda for discussion by any one Board member.

Ayes 7 Nays 0 The motion carried.

 

 

BOARD OF EDUCATION REORGANIZATION

 

APPOINTMENTS 2010-2011

 

1. Appointment of Officers

This item was pulled from the agenda for further discussion in Executive Session.

BE IT RESOLVED, that for the school year 2010-11, the following individuals shall be appointed as officers of the School District to serve at the pleasure of the Board in the following positions, for compensation as indicated:

2010-2011

Position Nominee Salary/Stipend

District Clerk Therese Trotter $

Treasurer Valerie Burdick $

Deputy Treasurer Mary Clinton $

Tax Collector Emma Jaromin $

Claims Auditor/

Property Control Manager Lorinda Coulthard $

Attendance Officer Trisha Lawrence (included in salary)

2. Positions of Legal Advisor, School Physician and Independent Auditor

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that for the school year 2010-2011, the following individuals shall be appointed to serve in the following positions, for compensation as indicated:

2010-2011

Legal Advisor Girvin & Ferlazzo $ 14,000

School Physician The Workplace $ 8,692

Independent Auditor Sickler, Torchia, Allen & Churchill $ 17,200

Architect Rhinebeck Arch. & Planning Time & Materials

Internal Auditors Nuguent and Hausseler $TBD

Bond Counsel Hiscock & Barclay $TBD

Fiscal Advisors Fiscal Advisors, Inc. Time & Materials

BE IT FURTHER RESOLVED, that the Board President be authorized to execute a contract with the Legal Advisor, School Physician, and Independent Auditor.

Ayes 7 Nays 0 The motion carried.

 

*3. Position of Transportation Department Physician

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that for the school year 2010-2011, the following designee shall be appointed to serve in the following position.

 

Transportation Department Physician The Workplace

Ayes 7 Nays 0 The motion carried.

 

*4. Insurance Reciprocal Authorization

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District desires to participate in the New York Schools Insurance Reciprocal (NYSIR); that the President of the Board of Education is authorized to sign the Subscribers Agreement; that upon signing the Subscribers Agreement, it is the understanding of the Board of Education that Webutuck Central School will become a Subscriber to NYSIR and be afforded the insurance coverage underwritten by NYSIR for the policy period beginning July 1, 2010.

Ayes 7 Nays 0 The motion carried.

 

5. Appointments of Members of the Committee on Special Education and Pre-School Special Education

Mr. Herald made and Mr. McGhee seconded the following motion:

Make sure we find parents that are truly advocates for these students.

BE IT RESOLVED, that for the school year 2010-2011 the following individuals shall be appointed to the positions as indicated and they shall be authorized to act on the Board's behalf in said positions:

Chairperson CSE: Robert Wood

Chairperson CPSE Katy McEnroe

Alternates:

CSE Chairperson Katy McEnroe

CPSE Chairperson Robert Wood

School Physician: The Workplace (as needed)

School Psychologist: Cara Tomasetti

Parent Members: To Be Decided (TBD)

To Be Decided (TBD)

All District Certified Personnel

Ayes 7 Nays 0 The motion carried.

6. Standing Committees - Board Members Assignments

The Board President stated the Committee members will be determined after all of the members choices are submitted.

Facilities Review Committee

Audit and Finance Committee

Policy Review Committee

CSE/CPSE Liasion

DCSBA Executive Committee

Emergency Planning

Negotiations Committee

Albany Connection

 

7. Emergency Planning Committee

Mrs. Swift made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that for the school year 2010-2011 the following individuals shall be appointed to the positions as indicated and they shall be authorized to act on the Board's behalf in said positions:

 

School Resource Officer School Resource Office (Chairperson)

Emergency Coordinator Business Official

Superintendent Superintendent

Board Member Board Member

Webutuck Jr./Sr. High School Principal (Gr. 7-12) Jr./Sr. High School Principal

Webutuck Elementary Program Principal Elementary Principal

Faculty Representative WTA Union Representative

Transportation Representative Head Bus Driver

Building and Grounds Supervisor of Maint. & Operations

Health Services School Nurse

Food Services Business Official

Ayes 7 Nays 0 The motion carried.

*8. Consultant Appointments

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District agrees to employ the following consultants:

Jack Biasotti Curriculum Coordinator

Karen Finnerty Occupational Therapy

Margaret Runge Physical Therapy

Ayes 7 Nays 0 The motion carried.

*9. DEHIC District Representatives Authorization

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District designate the following individuals to the position indicated, at no additional compensation, as recommended by the Superintendent of Schools.

District DEHIC Trustee Business Official

District DEHIC Trustee Alternate Superintendent

Ayes 7 Nays 0 The motion carried.

*10. IMPARTIAL HEARING OFFICERS

BE IT RESOLVED, that the individuals on the NYS Education Department list be appointed to serve as impartial hearing officers in accordance with 200.2(3) (1) of the Regulations of the Commissioner of Education, on a rotating basis, for the purposes of conducting impartial hearings pursuant to 200.5 of the Commissioner's Regulations.

Ayes 7 Nays 0 The motion carried.

 

*11. Approval of Omni Group as 403b Administrator

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Webutuck Board of Education approves Omni Group as the 403b Administrator, as recommended by the Superintendent of Schools.

 

BE IT ALSO RESOLVED, Upon the recommendation of the Superintendent, WHEREAS, the Board of Education desires to readopt 403b eligible vendor list to include: Caderet, Grant & Co., Equitable, ING, Legend Group, Lincoln Investment Planning , Vanguard Group, Oppenheimer Funds, Inc.

Ayes 7 Nays 0 The motion carried.

DESIGNATIONS FOR 2010-2011

 

*1. Official Bank Depositories:

BE IT RESOLVED, that M & T Bank, Bank of Millbrook, Key Bank, Fleet Bank, Citizens Bank, Bank of New York, HSBC, JP Morgan Chase and Bankers Trust Company (NYLAF New York Liquid Asset Fund) be designated as the Official Bank Depositories for the Webutuck Central School District.

Ayes 7 Nays 0 The motion carried.

*2. Official Newspaper:

BE IT RESOLVED, by the Board of Education of the Webutuck Central School District that the The Millerton News be designated as the official newspaper of the district for the 2010-2011 school year.

Ayes 7 Nays 0 The motion carried.

 

AUTHORIZATIONS

 

*1. Petty Cash Accounts

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, by the Board of Education of the Webutuck Central School District that petty cash and change fund accounts be established in the following amounts at the designated locations and under the custody of the following individuals:

Webutuck Elementary Building Secretary 50.00

Eugene Brooks Intermediate School (Gr. 4-6) Building Secretary 50.00

WHS (Gr. 7-12), & District Office Deputy Treasurer 100.00

Ayes 7 Nays 0 The motion carried.

2. Position Authorizations

This was pulled from the consent agenda for further discussion in executive session.

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District designate the following individuals to the positions indicated, at no additional compensation:

Check Signatory M. Clinton/V. Burdick/Steven Schoonmaker

Payroll Certification Steven Schoonmaker

School Purchasing Agent Mary Grden/Steven Schoonmaker

Central Treasurer Mary Clinton

Asbestos Designee Mark Lounsbury

Records Access Officer Therese Trotter

FOIL Officer Therese Trotter

Records Management Officer Mary Clinton

Records Appeal Officer Steven Schoonmaker

Title VI Compliance Officer John Biasotti

Title IX Coordinator John Biasotti

Title IX Investigative Officer John Biasotti

Title IX Investigative Officer Cara Tomasetti

EEOC Mary Grden/Jack Biasotti

504/ADA Coordinator Each Building Principal

504 Compliance Officer Steven Schoonmaker

OSHA Coordinator Mark Lounsbury

Civil Service Section 75 Hearing Officer Mary Grden/Steven Schoonmaker

Title I Coordinator John Biasotti

Title I Homeless Liaison John Biasotti

Title I Committee Chair Katy McEnroe

Residency Hearing Officer Mary Grden/John Biasotti

WTA Sick Bank Committee Bus. Official, WHS Principal, Dpty Treas.

CSEA Sick Bank Committee Bus. Official, WEP Principal, Dpty Treas.

Director of Physical Education Robert Wood

 

3. Budget Transfers

Mr. Matteo made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to approve budget transfers below $5,000. The Superintendent informs the Board of Education of all such transfers through presentation of the monthly Comprehensive Budget Status Report.

Ayes 7 Nays 0 The motion carried.

 

 

4. CSE/CPSE Contract Authorization

Mr. Matteo made and Mr. Herald seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to execute contracts to provide services for CSE/CPSE students, as recommended by the Committees on CSE/CSPE. Any expenditure over the amount of $10,000 must be approved in advance by the Board of Education.

Ayes 7 Nays 0 The motion carried.

5. Authorization to Execute Contracts

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education authorizes the Superintendent and/or Board President to execute contracts for the 2010-2011 school year upon approval of the Board of Education.

Ayes 7 Nays 0 The motion carried.

 

*6. Conference Attendance

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to approve administrative and teacher requests to attend conferences, conventions and workshops within the limit of the 2010-2011 budget appropriations.

Ayes 7 Nays 0 The motion carried.

 

*7. Authorization to Approve In-Service Participation

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to approve in-service participation for faculty and staff within the limit of the 2010-2011 budget appropriations.

Ayes 7 Nays 0 The motion carried.

 

OTHER ITEMS

 

*1. Readoption of Policies

Mr. Herald made and Mr. Perotti seconded the following motion:

WHEREAS, the Board of Education of the Webutuck Central School District is desirous of continuing to operate under the existing Board policies,

 

NOW THEREFORE BE IT RESOLVED, that the existing Board policies, as contained in the School District "Policy Handbook" be re-adopted for the 2010-2011 school year.

Ayes 7 Nays 0 The motion carried.

 

*2. Recognition of the District's Code of Conduct (Approved @ 6/21/10 Board meeting)

Mr. Herald made and Mr. Perotti seconded the following motion:

WHEREAS, the Board of Education of the Webutuck Central School District recognizes the existing District's Code of Conduct for the 2010-2011 school year.

Ayes 7 Nays 0 The motion carried.

*3. Establishment of Mileage Reimbursement

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District, approves the established Mileage Reimbursement Rate as established by the IRS.

Ayes 7 Nays 0 The motion carried.

 

4. Establishment of Short-term Substitute Rates

Mr. Matteo made and Mr. Boyd seconded the following motion:

A Board Member stated our salary rates were near the top when compared to other districts when reviewing that information during budget season last year.

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District approves the established Short-term Substitute Rate for the 2010-2011 school year and that Policy #402 be amended accordingly:

 

First 15 days Days 16-30 Days 31 over

Substitute Teachers

Certified Teachers $ 90 $ 95 $ 100

Bachelor Degree College Graduates $ 85 $ 90 $ 95

Associate Degree School Graduates $ 80 $ 85 $ 90

High School Graduates $ 75 $ 80 $ 85

Substitute School Nurse (RN) $ 80 $ 85 $ 90

Ayes 7 Nays 0 The motion carried.

 

5. Establishment of Temporary and Substitute Support Employee Rates

Mrs. Boyd made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District approves the established Temporary and Substitute Support Employee Rates for the 2010-2011 school year.

Ayes 7 Nays 0 The motion carried.

ESTABLISHMENT of Standard Work Day (Resolution Approved 6/14/10)

This resolution was approved at the Board meeting on June 14, 2010. In the future it will be approved at the Reorganization meeting.

 

*6. Blanket Bond

Mr. Herald made and Mr. Perotti seconded the following motion:

 

BE IT RESOLVED, by the Board of Education that the following personnel required by Law or

Regulation shall be covered by faithful performance blanket bonds in accordance with Public Officers Law

Section 11 in the amounts specified:

 

Central Treasurer $ 300,000 Internal Claims Auditor $ 300,000

Treasurer $1,000,000 Tax Collector $1,000,000

Deputy Treasurer $ 300,000 Independent Auditor $ 200,000

Ayes 7 Nays 0 The motion carried.

 

*7. Adoption of 2010-2011 Board Meeting Calendar (as presented)

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the 2010-2011 Board Meeting

Calendar (as presented), as recommended by the Superintendent of Schools.

Ayes 7 Nays 0 The motion carried.

 

*8. Authorization for Annual Renewal of School Lunch, Milk, and/or Breakfast Program

Mr. Herald made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education authorizes the Board President to execute the 2010-2011 Annual Renewal School Lunch, Milk, and/or Breakfast Agreement, as recommended by the Superintendent of Schools.

Ayes 7 Nays 0 The motion carried.

 

9. Establishment of School Lunch Rates

Mrs. Swift made and Mr. Boyd seconded the following motion:

A Board member asked about the close out cafeteria report of this past year. The School Business Manager

stated it is not ready yet. It will be available by the end of July. It was suggested to table this until the

closed out report.

Mr. Perotti made and Mr. McGhee seconded a motion to table this resolution until the close out report is

available for review.

BE IT RESOLVED, that the Board of Education hereby approves the following Proposed

School breakfast/lunch rates for the 2010-2011 school year:

 

Breakfast program: 2010-2011 Proposed

Full price (all schools) $ .90 $1.00

Reduced Price (all schools) .20

Free -0-

Adults (all schools) $1.60 plus tax $2.00 including tax

Lunch

Primary - full price $2.10 (K-3) $2.25

All Other Students - full price $2.35 (4-12) $2.50

Reduced Price (all schools) $ .25

Free -0-

Adults $3.37 plus tax $3.75 including tax

Ayes 7 Nays 0 The motion is tabled.

 

*10. Establishment of 2010-2011 Non-Resident Tuition Rates

It was suggested that the tuition rates be included in the resolution next year and that the amounts should be added to these minutes.

BE IT RESOLVED, that the Board of Education hereby approves the Estimated Non-Resident Tuition Rate consistent with Policy #507b for the 2010-2011 school year.

Ayes 7 Nays 0 The motion carried.

 

 

 

 

ADJOURNMENT

There being no further business, Mr. Perotti made and Mrs. Swift seconded a motion to adjourn the Annual Organization meeting at 8:06.

Ayes 7 Nays 0 The motion carried.

 

Respectfully submitted,

 

Therese Trotter

District Clerk