Webutuck Board of Education held the August 3, 2009 meeting at 7:30 p.m. in the Webutuck High School Library.

 

The following Board members were present:

Dale Culver, President

Susan Lounsbury

Joseph Matteo

William McGhee

 

Also Present:

Dr. Richard N. Johns, Superintendent

Therese Trotter District Clerk

Linda Peters, School Business Administrator

 

Absent:

Joseph Herald

Andrew Jablonsky

John Perotti

 

CALL TO ORDER

President Culver called the business meeting of August 3, 2009 to order at 9:07p.m.  

 

PUBLIC COMMENT

The following topics were discussed by audience members:

None

 

DISCUSSION

1.  Vending Machines

Changes in the contract were noted.  Board members were in agreement.

 

2.  Standing Committees - Board Members Assignments

                        Facilities Review Committee

                        Audit and Finance Committee                                              

                        Policy Review Committee

                        CSE/CPSE Liasion

                        DCSBA Executive Committee

                        Emergency Planning

                        Negotiations Committee

                        Albany Connection

The Board President will put these in the Board packet this Friday for next the Board meeting.

 

3.  Guidance Office Summer Schedule

There is a regulation that states the schedules are to be out by a certain time at the end of the year and that has not been met.  Discussion took place regarding having guidance in the office to answer questions about schedules after they go out.  The Board will review the regulation.  Discussion ensued.

 

4.  Report Card Format

President Culver reviewed report cards from other area schools and he thinks we can enhance our report cards the District uses.  President Culver will have a template to show the Board in the coming weeks.  The Board discussed problems parents have had with communication and knowing problems exist only after a parent has received the report cards.  Discussion ensued.

 

5.  Fingerprinting Process

The cost and availability of the new process at BOCES was discussed.  Also discussed was when do  new hires begin work, is it after they have been fingerprinted or after results have come back to the District.  It was decided to review this with Webutuck legal counsel.

 

6.  Athletic Bids

The Athletic Bids list is not a list of items that will be bought this year but a list that the District can go to if they need to buy certain items throughout the year.  If an item is not on the list, it cannot be bought.  The District needs to get these bids out because they are already late.  Discussion ensued.

 

7.  Ski Club

This discussion comes up every year.  It was decided to contact the Towns to see if they are interested in sponsoring this program.  A suggestion was made to draw up a template to be used and to move forward for the students.

 

 

CONSENT AGENDA

Mrs. Lounsbury made and Mr. Matteo seconded the following motion to approve the consent agenda (as amended).  The amendments offered by President Culver called for removing #2 and #3 under Personnel for discussion in Executive Session.

The following asterisked items can be consent agenda items.  A consent agenda is a single vote, which approves all asterisked items.  Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items can be pulled from the consent agenda for discussion by any one Board member. 

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

CLERK’S REPORT

*1.  Acceptance of Minutes as submitted for April 13, April 20, April 21, and April 27 and May 5, 2009 Board meetings.

Mrs. Lounsbury made and Mr. Matteo seconded a motion to accept the Minutes stated above as submitted:

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

*2.  Acceptance of Financial Reports as Submitted 

This was removed from consent agenda.

Mrs. Lounbury made and Mr. Matteo seconded a motion to accept the Financial Reports as submitted:

           Treasurer’s Report for the month ending May.

           Comprehensive Budget Status Report ending May.  

           Comprehensive Revenue Status Report ending May.

           Warrants #78-92

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

3.  Delegations - None

4.  Non-Staff Communications - None

 

PERSONNEL

1.  Non-Instructional Appointments

Mrs. Lounsbury made and Mr. Matteo seconded the following motion:

Discussion ensued on whether the District uses the comparison template still.

 

Mr. Matteo made and Mr. McGhee seconded a motion to table the motion below:

BE IT RESOLVED, that the Board of Education hereby accepts the following Instructional appointments, as recommended by the Superintendent of Schools:

           

            Andrea Christenson                            School Nurse

            Effective: August 4, 2009                  Replaces: Rick Grossi

The four Board members present voted to table the motion.  The motion carried unanimously.

           

2.  Approval of Individual Contracts

This item was removed from consent agenda for further discussion in Executive Session.

BE IT RESOLVED, that the Board of Education approves the contracts for the School Business Administrator and Director of Facilities and Operations for the 2009-2010 school year, as recommended by the Superintendent of Schools.

 

3.  Approval of Individual Contracts

Discussion took place on if the Human Resource Clerk still is a .5 position at an hourly rate.

This item was removed from consent agenda for further discussion in Executive Session.

BE IT RESOLVED, the Board of Education of the Webutuck Central School District approves the contracts for Treasurer, Secretary to the Superintendent and District Clerk, Deputy Treasurer, and Human Resource Clerk for the 2009-2010 school year, as recommended by the Superintendent of Schools.

 

4.  Instructional Resignation

Mr. Matteo made and Mrs. Lounsbury seconded the following motion:

A question was posed regarding why Mr. Morton left?  Personnel issues will not be discussed in open session.

BE IT RESOLVED, that the Board of Education hereby approves the following Instructional Resignation, as recommended by the Superintendent of Schools:

 

            T. Craig Morton                                              Library Media Specialist

            Effective:  August 31, 2009

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

5.  Extra-Curricular Appointments for the 2008-2009 School Year

Mr. Matteo made and Mrs. Lounsbury seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following Extra-Curricular appointment for the 2008-2009 school year, as recommended by the Superintendent of Schools:

            Steven Pollak                                                  Mock Court Advisor

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

7.  Approval of Interim Superintendent Appointment TBD

Mrs. Lounsbury made and Mr. Matteo seconded the following motion:

After discussion the resolution was amended.

 

BE IT RESOLVED, that the Board of Education does hereby approves the following emergency conditional appointment at a rate of $700/day.

 

The amended resolution is as follows:

 

BE IT RESOLVED, that the Board of Education does hereby approves the following emergency conditional appointment for D. Michael O’Neil as Interim Superintendent at a rate of $500/day.

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

BUSINESS AND OPERATIONS

1.  Acceptance of Obsolete Books

Mr. Matteo made and Mrs. Lounsbury seconded the following motion:

The Board President has a school that might be interested these books.  He will supply the school name to the office.

BE IT RESOLVED, that the Board of Education hereby declares the listed items obsolete, as recommended by the Superintendent of Schools:

 

4th Gr. Comptons Encyclopedia, F.E. Compton Co./Britannica, 1978 28 Copies

5th Gr. Thorndike and Barnhart Junior Dictionary, S. Foresman & Co., 1959 10 Copies

The Random House Dictionary of the English Language, Random House, 1970 5 Copies

7th Gr. Spectrum of English: Language, Composition, Expression, Glencoe 1978  25 Copies

7th Grade Scope English: Level one Anthology, 1979 30 Copies

7th Grade Writing and Grammar: Communication in Action, 2001 30 Copies

7th Grade Science Explorer: Life Science, 70 Copies

7th Grade Pre-Algebra, 2003 73 Copies

7th Grade Mathematics Applications and Connections, 1993 32 Copies

8th Grade Physical Science, 1999 70 Copies

8th Grade Spelling Connections: Words into Language, 1996 30 Copies

8th Grade Spectrum of English, 1979 15 Copies

8th Grade English Grammar and Composition, 1977 3rd course (20 Copies), Complete Course (20 Copies)

8th Grade Vocabulary Workshop Level C, 1996 70 Copies

Understanding Business and Personal Law, 1988, 17 Copies

The Dynamics of Work, 1991 17 Copies

DDC Spreadsheet Skill Builders, 1986 7 Copies

DDC Database, 1988 13 Copies

Keyboarding and Information Processing, 2000 1 Copy

DDC Microsoft Office 97, 1997 4 Copies

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

2.  Acceptance of Obsolete Equipment

Mrs. Lounsbury made and Mr. Matteo seconded the following motion:

There was a question if some of these things could be used by others.  It was stated that all of these things are broken.

BE IT RESOLVED, that the Board of Education hereby accepts the following list of obsolete equipment, as recommended by the Superintendent of Schools:

 

Dukane filmstrip projector

GE compact video system

Sima video sound mixer

GE camcorder wireless microphone system

Videomics directed plus personal movie maker

Bell & Howell filmosound projector

Sony trinicon video camera

Singer graflex audio study-mate (individual sound filmstrip projector)

Copycorder dual cassette player/recorder

GE CCD home video system

Realistic cassette recorder

BPX portable cassette recorder

Beacon individual filmstrip player

Thomson camcorder battery charger

RCA video tripod

Film reels – 2 large and 1 medium

Teaching strategies library video unit

WES concert and activity videos

Computer software (CD-ROMS) for older operating systems

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

3.  Approval of CSE/CPSE Contract Authorization

Mrs. Lounsbury made and Mr. Matteo seconded the following motion:

BE IT RESOLVED, that the Board of Education approves the following contract for CSE/CPSE Educational Services for the 2009-2010 school year.

 

Dutchess ARC                                                            $10,200

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

CURRICULUM AND INSTRUCTION

1.  Approval of Textbooks

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the following textbook for the Science Curriculum – Earth Science, Prentice Hall 2009, for the Math Curriculum Personal Financial Literacy, Pearson Prentice Hall 2010 and Practical Mathematics for Consumers, Pearson Learning Group 2004, Informal Geometry, Prentice Hall 2006 as recommended by the Superintendent of Schools.

The four Board members present voted to approve the motion.  The motion carried unanimously.

 

BOARD OF EDUCATION

1.  Approval of School Name

Mrs. Lounsbury made and Mr. Matteo seconded the following motion:

There is concern about the BEDS reporting and that the grades need to be defined better.  K-3, 4-6, 7-12 need separate names for separate reporting.  Discussion ensued.

BE IT RESOLVED that the Board of Education due to consolidation of buildings hereby renames the Grade 4-8 building as the Eugene Brooks Intermediate School, as recommended by the Superintendent of Schools.

The four Board members present voted to approve the motion.  The motion failed.

Dale Culver                 No

Susan Lounsbury        No

Joseph Matteo             No      

William McGhee         No

 

PUBLIC COMMENT

The following topics were discussed by audience members:

-Wellness Committee member looking for an update on the policy that was sent to the subcommittee.

-Should there be an audit not, from the State but an independent auditor to look at everything.

 

BOARD MEMBER QUESTIONS

None

 

EXECUTIVE SESSION

Mrs. Lounsbury made and Mr. Matteo seconded a motion to adjourn to executive session at 9:50 pm for the purpose of discussing personnel issues and litigation. The four Board members present voted to approve the motion.  The motion carried unanimously.

 

RECONVENE PUBLIC SESSION

Mrs. Lounsbury made a motion to adjourn the executive session and reconvene the public session at 9:57 pm.  The four Board members present voted.  The motion carried unanimously.

 

Mrs. Lounsbury made and Mr. McGhee seconded a motion to table the two items that were tabled under Personnel until further information can be provided and they will be placed on the August 10 agenda.

 

EXECUTIVE SESSION

Mrs. Lounsbury made and Mr. Matteo seconded a motion to adjourn to executive session at 10:07 pm for the purpose of discussing personnel issues. The four Board members present voted to approve the motion.  The motion carried unanimously.

 

 

RECONVENE PUBLIC SESSION

Mrs. Lounsbury made a motion to adjourn the executive session and reconvene the public session at 10:58 pm.  The four Board members present voted.  The motion carried unanimously.

 

ADJOURNMENT

There being no further business, Mrs. Lounsbury made a motion to adjourn the meeting of August 3, 2009 at 10:58 pm.

 

Respectfully submitted,

 

 

Therese M. Trotter

District Clerk