Webutuck Board of Education held the DATE meeting at TIME p

Webutuck Board of Education held the July 7, 2009 Reorganizational meeting at 7:30 p.m. in the Webutuck High School Library.

The following Board members were present:

Dale Culver, President

Joseph Herald arrived at 8:12 pm

Susan Lounsbury

William McGhee

Joseph Matteo

John Perotti

Also Present:

Dr. Richard N. Johns, Superintendent

Therese Trotter District Clerk

Linda Peters, School Business Administrator

Absent:

Andrew Jablonsky

CALL TO ORDER

Mrs. Trotter called the Business meeting of July 7, 2009 to order at 7:40p.m.

ADMINISTRATION OF OATH OF OFFICE FOR NEWLY ELECTED BOARD MEMBERS

Mrs. Trotter administered the Oath of Office to Dale Culver and John Perotti. The Oath of Office is on file.

ELECTION OF BOARD OFFICERS

Board President

Mrs. Trotter asked for nominations for the office of President of the Board of Education. Mrs. Lounsbury made and Mr. McGhee seconded a nomination for Dale Culver. There were no additional nominations.

Mr. Perotti made and Mr. Matteo seconded a motion to close nominations. The five Board members present voted to approve the motion. The motion carried unanimously.

The motion to declare Mr. Culver President of the Board of Education passed unanimously.

ADMINISTRATION OF OATH OF OFFICE TO BOARD OFFICERS

Mrs. Trotter administered the Oath of Office for the President of the Board of Education and the Vice-President of the Board of Education. The Oaths of Office are on file.

ADMINISTRATION OF OATH OF OFFICE TO SUPERINTENDENT

Mrs. Trotter administered the Oath of Office to Superintendent Dr. Richard Johns. The Oath of Office is on file.

ADMINISTRATION OF OATH OF OFFICE TO DISTRICT CLERK

President Culver administered the Oath of Office to Therese Trotter. The Oath of Office is on file.

CONSENT AGENDA VOTE

Mr. Lounsbury made and Mr. McGhee seconded the following motion as amended:

The amendment offered by Mrs. Lounsbury called for pulling #1 under Appointments and #2 under Authorizations.

The following asterisked items can be consent agenda items. A consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items can be pulled from the consent agenda for discussion by any one Board member.

The five Board members present voted to approve the motion. The motion carried unanimously.

BOARD OF EDUCATION REORGANIZATION

APPOINTMENTS 2009-2010

1. Appointment of Officers

The resolution was pulled from consent for further discussion in Executive Session.

BE IT RESOLVED, that for the school year 2009-10, the following individuals shall be appointed as officers of the School District to serve at the pleasure of the Board in the following positions, for compensation as indicated:

2009-2010

Position Nominee Salary/Stipend

District Clerk Therese Trotter $ Treasurer Valerie Burdick $

Deputy Treasurer Mary Clinton $

Tax Collector Emma Jaromin $

Claims Auditor/

Property Control Manager Lorinda Coulthard $

Attendance Officer Trisha Casler Lawrence (included in salary)

2. Positions of Legal Advisor, School Physician and Independent Auditor

Mr. Lounsbury made and Mr. Matteo seconded the following motion:

BE IT RESOLVED, that for the school year 2009-2010, the following individuals shall be appointed to serve in the following positions, for compensation as indicated:

2009-2010 Legal Advisor Girvin & Ferlazzo $14,000

School Physician The Workplace $ 8,530

Independent Auditor (07-08 Fiscal Year) Sickler, Torchia, Allen & Churchill $17,000

Architect Rhinebeck Arch. & Planning Time & Materials

Internal Auditors Nuguent and Hausseler Not to exceed $6000

Bond Counsel Hiscock & Barclay $ 750/Ban

Fiscal Advisors Fiscal Advisors, Inc. Time & Materials

BE IT FURTHER RESOLVED, that the Board President be authorized to execute a contract with the Legal Advisor, School Physician, and Independent Auditor.

The five Board members present voted to approve the motion. The motion carried unanimously.

*3. Position of Transportation Department Physician

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that for the school year 2009-2010, the following designee shall be appointed to serve in the following position.

Transportation Department Physician The Workplace

The five Board members present voted to approve the motion. The motion carried unanimously.

*4. Insurance Reciprocal Authorization

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District desires to participate in the New York Schools Insurance Reciprocal (NYSIR); that the President of the Board of Education is authorized to sign the Subscribers Agreement; that upon signing the Subscriber’s Agreement, it is the understanding of the Board of Education that Webutuck Central School will become a Subscriber to NYSIR and be afforded the insurance coverage underwritten by NYSIR for the policy period beginning July 1, 2009.

The five Board members present voted to approve the motion. The motion carried unanimously.

5. Appointments of Members of the Committee on Special Education and Pre-School

Special Education

The resolution was pulled from consent for further discussion in Executive Session.

BE IT RESOLVED, that for the school year 2009-2010 the following individuals shall be appointed to the positions as indicated and they shall be authorized to act on the Board's behalf in said positions:

Chairperson CSE: TBD

Chairperson CPSE TBD

Alternates:

CSE Chairperson – TBD CPSE Chairperson – TBD

School Physician: The Workplace (as needed)

School Psychologist: Cara Tomasetti

Parent Members: To Be Decided (TBD)

To Be Decided (TBD)

All District Certified Personnel

6. Standing Committees - Board Members Assignments

These will be assigned at the next Board meeting.

Facilities Review Committee

Audit and Finance Committee

Policy Review Committee

CSE/CPSE Liasion

DCSBA Executive Committee

Emergency Planning

Negotiations Committee

Albany Connection

7. Emergency Planning Committee

Mrs. Lounsbury made and Mr. Perotti seconded the following motion:

There was discussion regarding an individual who is named here that does not wish to be on the committee. Therefore, this list may change in the future.

School Resource Officer George Strid (Chairperson)

Emergency Coordinator Linda Peters

Superintendent TBA

Board Member TBA

Webutuck Jr./Sr. High School Principal (Gr. 7-12) Drew Hopkins

Webutuck Elementary Program Principal Katy McEnroe

Faculty Representative Nancy Gagne

Transportation Representative Jerry Heiser

Building and Grounds Mark Lounsbury

Health Services Marilyn Unger

Food Services Linda Peters

The five Board members present voted to approve the motion. The motion carried unanimously.

*8. Consultant Appointments

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District agrees to employ the following consultants:

John Biasotti Curriculum Coordinator

Karen Finnerty Occupational Therapy

Margaret Runge Physical Therapy

The five Board members present voted to approve the motion. The motion carried unanimously.

*9. DEHIC District Representatives Authorization

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District designate the following individuals to the position indicated, at no additional compensation, as recommended by the Superintendent of Schools.

District DEHIC Trustee Linda Peters

District DEHIC Trustee Alternate TBD

The five Board members present voted to approve the motion. The motion carried unanimously.

*10. IMPARTIAL HEARING OFFICERS

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the individuals on the NYS Education Department list be appointed to serve as impartial hearing officers in accordance with 200.2(3) (1) of the Regulations of the Commissioner of Education, on a rotating basis, for the purposes of conducting impartial hearings pursuant to 200.5 of the Commissioner's Regulations.

The five Board members present voted to approve the motion. The motion carried unanimously.

11. Section 75 Hearing Officer

Mr. Matteo made and Mr. Lounsbury seconded the following motion:

Board members questioned who Robert Hite was. Girvin and Ferlazzo recommended him as a neutral individual for hearings. He handled the Section 75 Hearing this year in the District.

BE IT RESOLVED, the Board of Education of the Webutuck Central School District approves the appointment of Robert Hite as hearing officer concerning a pending civil service hearing pursuant to Civil Service Law Section 75.

The five Board members present voted to approve the motion. The motion carried unanimously.

DESIGNATIONS FOR 2009-2010

*1. Official Bank Depositories:

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that M & T Bank, Bank of Millbrook, Key Bank, Fleet Bank, Citizens Bank, Bank of New York, HSBC, JP Morgan Chase and Bankers Trust Company (NYLAF New York Liquid Asset Fund) be designated as the Official Bank Depositories for the Webutuck Central School District.

The five Board members present voted to approve the motion. The motion carried unanimously.

*2. Official Newspaper:

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, by the Board of Education of the Webutuck Central School District that the The Millerton News be designated as the official newspaper of the district for the 2009-2010 school year.

The five Board members present voted to approve the motion. The motion carried unanimously.

AUTHORIZATIONS

*1. Petty Cash Accounts

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, by the Board of Education of the Webutuck Central School District that petty cash and change fund accounts be established in the following amounts at the designated locations and under the custody of the following individuals:

Webutuck Elementary Building Secretary 50.00

Eugene Brooks School (Gr. 4-6) Building Secretary 50.00

WHS (Gr. 7-12), & District Office Deputy Treasurer 100.00

The five Board members present voted to approve the motion. The motion carried unanimously.

2. Position Authorizations

This item was pulled from consent for discussion in Executive Session.

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District designate the following individuals to the positions indicated, at no additional compensation:

Check Signatory M. Clinton/V. Burdick/Superintendent

Payroll Certification Superintendent

School Purchasing Agent Linda Peters/Superintendent

Central Treasurer Mary Clinton

Asbestos Designee Mark Lounsbury

Records Access Officer Therese Trotter

FOIL Officer Therese Trotter

Records Management Officer Mary Clinton

Records Appeal Officer Superintendent

Title VI Compliance Officer John Biasotti

Title IX Coordinator John Biasotti

Title IX Investigative Officer John Biasotti

Title IX Investigative Officer Cara Tomasetti

EEOC Linda Peters/John Biasotti

504/ADA Coordinator Each Building Principal

504 Compliance Officer Superintendent

OSHA Coordinator Mark Lounsbury

Civil Service Section 75 Hearing Officer Linda Peters/Superintendent

Title I Coordinator John Biasotti

Title I – Homeless Liaison John Biasotti

Title I – Committee Chair Katy McEnroe

Residency Hearing Officer Linda Peters/John Biasotti

WTA Sick Bank Committee Bus. Official, WHS Principal, Dpty Treas. CSEA Sick Bank Committee Bus. Official, WEs Principal, Dpty Treas.

Director of Physical Education TBD

3. Budget Transfers

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to approve budget transfers below $5,000. The Superintendent informs the Board of Education of all such transfers through presentation of the monthly Comprehensive Budget Status Report.

The five Board members present voted to approve the motion. The motion carried unanimously.

4. CSE/CPSE Contract Authorization

Mr. Matteo made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to execute contracts to provide services for CSE/CPSE students, as recommended by the Committees on CSE/CSPE. Any expenditure over the amount of $10,000 must be approved in advance by the Board of Education.

The five Board members present voted to approve the motion. The motion carried unanimously.

5. Authorization to Execute Contracts

Mrs. Lounsbury made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education authorizes the Superintendent to execute contracts for the 2009-2010 school year upon approval of the Board of Education.

The five Board members present voted to approve the motion. The motion carried unanimously.

*6. Conference Attendance

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to approve administrative and teacher requests to attend conferences, conventions and workshops within the limit of the 2009-2010 budget appropriations.

The five Board members present voted to approve the motion. The motion carried unanimously.

*7. Authorization to Approve In-Service Participation

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District authorizes the Superintendent of Schools to approve in-service participation for faculty and staff within the limit of the 2009-2010 budget appropriations.

The five Board members present voted to approve the motion. The motion carried unanimously.

OTHER ITEMS

*1. Re-adoption of Policies

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

WHEREAS, the Board of Education of the Webutuck Central School District is desirous of continuing to operate under the existing Board policies,

NOW THEREFORE BE IT RESOLVED, that the existing Board policies, as contained in the

School District "Policy Handbook" be re-adopted for the 2009-2010 school year.

The five Board members present voted to approve the motion. The motion carried unanimously.

*2. Recognition of the District's Code of Conduct (pending revision)

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

WHEREAS, the Board of Education of the Webutuck Central School District recognizes the existing District's Code of Conduct for the 2009-2010 school year.

The five Board members present voted to approve the motion. The motion carried unanimously.

*3. Establishment of Mileage Reimbursement

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District, approves the established Mileage Reimbursement Rate as established by the IRS.

The five Board members present voted to approve the motion. The motion carried unanimously.

4. Establishment of Short-term Substitute Rates

Mrs. Lounsbury made and Mr. Perotti seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District approves the established Short-term Substitute Rate for the 2009-2010 school year and that Policy #402 be amended accordingly:

First 15 days Days 16-30 Days 31 over

Substitute Teachers

Certified Teachers $ 90 $ 95 $ 100

Bachelor Degree College Graduates $ 85 $ 90 $ 95

Associate Degree School Graduates $ 80 $ 85 $ 90

High School Graduates $ 75 $ 80 $ 85

Substitute School Nurse (RN) $ 80 $ 85 $ 90

The five Board members present voted to approve the motion. The motion carried unanimously.

5. Establishment of Temporary and Substitute Support Employee Rates

Mr. Perotti made and Mr. Matteo seconded the following motion:

Mr. Perotti moved and Mrs. Lounsbury seconded to table the motion until after Executive Session.

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District approves the established Temporary and Substitute Support Employee Rates for the 2009-2010 school year with an annual increase of 4 % and that Policy #414 be amended accordingly.

*6. Blanket Bond

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, by the Board of Education that the following personnel required by Law or

regulation shall be covered by faithful performance blanket bonds in accordance with Public Officers Law

Section 11 in the amounts specified:

Central Treasurer $ 300,000 Internal Claims Auditor $ 300,000

Treasurer $1,000,000 Tax Collector $1,000,000

Deputy Treasurer $ 300,000 Independent Auditor $ 200,000

The five Board members present voted to approve the motion. The motion carried unanimously.

*7. Adoption of 2009-2010 Board Meeting Calendar (as presented)

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the 2009-2010 Board Meeting

Calendar (as presented), as recommended by the Superintendent of Schools.

The five Board members present voted to approve the motion. The motion carried unanimously.

*8. Authorization for Annual Renewal of School Lunch, Milk, and/or Breakfast Program

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education authorizes the Board President to execute the 2009-2010 Annual Renewal School Lunch, Milk, and/or Breakfast Agreement, as recommended by the Superintendent of Schools.

The five Board members present voted to approve the motion. The motion carried unanimously.

9. Establishment of School Lunch Rates

Mr. Perotti made and Mr. McGhee seconded the following motion excluding the $.10 increase wording in the motion:

The results for the 2008-2009 cafeteria will be coming in the next weeks. That information will be at the first meeting in August.

BE IT RESOLVED, that the Board of Education hereby approves the school lunch rates effective July 1, 2009:

Breakfast program:

Full price (all schools) $ .90

Reduced Price (all schools) .20

Free -0-

Adults (all schools) $1.60 plus tax

Lunch

Primary - full price $2.10 (K-2)

All Other Students - full price $2.35 (3-12)

Reduced Price (all schools) $ .25

Free -0-

Adults $3.37 plus tax

The five Board members present voted to approve the motion. The motion carried unanimously.

Mr. Perotti made and Mrs. Lounsbury seconded a motion to have Roberts Rules of Order as the order of the Board of Education meetings.

The five Board members present voted to approve the motion. The motion carried unanimously.

Mr. Perotti made and Mrs. Lounsbury seconded to move to vote on Vice President to the floor.

The six Board members present voted to approve the motion. The motion carried unanimously.

ELECTION OF BOARD OFFICER

Board Vice-President

President Culver asked for nominations for the office of Vice-President of the Board of Education. Mr. Perotti made and Mr. Matteo seconded a nomination for Joseph Herald. There were no additional nominations.

Mr. Matteo made and Mr. McGhee seconded a motion to close nominations. The five Board members present voted to approve the motion. The motion carried unanimously.

The motion to declare Mr. Herald Vice-President of the Board of Education passed.

*10. Establishment of 2009-2010 Non-Resident Tuition Rates

Mrs. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education hereby approves the Estimated Non-Resident

Tuition Rate consistent with Policy #507b for the 2009-2010 school year.

The six Board members present voted to approve the motion. The motion carried unanimously.

EXECUTIVE SESSION

Mrs. Lounsbury made and Mr. Perotti seconded a motion to adjourn to executive session at 8:15 pm to discuss particular personnel issues. The six Board members present voted to approve the motion. The motion carried unanimously.

ADJOURNMENT OF EXECUTIVE SESSION

Mr. Herald made and Mr. McGhee seconded a motion to adjourn the executive session and reconvene the public session at 9:05 pm. The six Board members present voted to approve the motion. The motion carried unanimously.

Appointment of Officers

Mrs. Lounsbury made and Mr. Herald seconded the following motion:

2009-2010

Position Nominee Salary/Stipend

District Clerk Therese Trotter $ 8,518 Treasurer Valerie Burdick $59,685

Deputy Treasurer Mary Clinton $43,680

Collector Emma Jaromin $ 5,310

Claims Auditor/

Property Control Manager Lorinda Coulthard $ 8,423

Attendance Officer Trisha Casler Lawrence (included in salary)

The six Board members present voted to approve the motion. The motion carried unanimously.

Appointments of Members of the Committee on Special Education and Pre-School Special Education

Mr. Herald made and Mrs. Lounsbury seconded the following motion:

BE IT RESOLVED, that for the period from July 1 to July 14, 2009 the following individuals shall be appointed to the positions as indicated and they shall be authorized to act on the Board's behalf in said positions:

Chairperson CSE: Patricia Carmody

Chairperson CPSE Patricia Carmody

Alternates:

CSE Chairperson – TBD CPSE Chairperson – TBD

School Physician: The Workplace (as needed)

School Psychologist: Cara Tomasetti

Parent Members: To Be Decided (TBD)

To Be Decided (TBD)

All District Certified Personnel

The six Board members present voted to approve the motion. The motion carried unanimously.

2. Position Authorizations

Mr. Lounsbury made and Mr. McGhee seconded the following motion:

BE IT RESOLVED, that the Board of Education of the Webutuck Central School District designate the following individuals to the positions indicated, at no additional compensation:

Check Signatory M. Clinton/V. Burdick/Superintendent

Payroll Certification Superintendent

School Purchasing Agent Linda Peters/Superintendent

Central Treasurer Mary Clinton

Asbestos Designee Mark Lounsbury

Records Access Officer Therese Trotter

FOIL Officer Therese Trotter

Records Management Officer Mary Clinton

Records Appeal Officer Superintendent

Title VI Compliance Officer John Merwin

Title IX Coordinator John Merwin

Title IX Investigative Officer John Merwin

Title IX Investigative Officer Cara Tomasetti

EEOC Linda Peters/John Biasotti

504/ADA Coordinator Each Building Principal

504 Compliance Officer Superintendent

OSHA Coordinator Mark Lounsbury

Civil Service Section 75 Hearing Officer Linda Peters/Superintendent

Title I Coordinator John Biasotti

Title I – Homeless Liaison John Biasotti

Title I – Committee Chair Katy McEnroe

Residency Hearing Officer Linda Peters/John Biasotti

WTA Sick Bank Committee Bus. Official, WHS Principal, Dpty Treas. CSEA Sick Bank Committee Bus. Official, WES Principal, Dpty Treas.

Director of Physical Education TBD

The six Board members present voted to approve the motion. The motion carried unanimously.

Establishment of Temporary and Substitute Support Employee Rates

Mrs. Lounsbury made and Mr. Herald seconded the following motion:

The six Board members present voted to approve the motion. The motion carried unanimously.

ADJOURNMENT

There being no further business, Mr. McGhee made and Mr. Matteo seconded a motion to adjourn the Reorganization Meeting of July 7, 2009 at 10:05pm. The six Board members present voted to approve the motion. The motion carried unanimously.

Respectfully submitted,

Therese M. Trotter

District Clerk