The Webutuck Board
of Education held their November 9, 2009
meeting at 7:30 p.m. in the Webutuck High School Library.
The following
Board members were present:
Dale Culver,
President
Joseph Herald
Joseph Matteo
William McGhee
John Perotti
Also Present:
David Paciencia,
Superintendent
Linda Peters, School Business Administrator
Therese Trotter
District Clerk
Absent:
Andrew Jablonsky
Susan Lounsbury
CALL TO ORDER
President Culver
called the business meeting of November 9,
2009 to order at 7:35 p.m.
PUBLIC COMMENT
There were no comments
from the public.
DISCUSSION
1. Proposed 2010-2011 Budget Calendar
The Superintendent pointed out that the budget should be referred to as the proposed budget on the Budget Calendar. He also stated he would like to adopt the budget at the end of March or the beginning of April which is earlier than it has been adopted in the past. The Board members were in agreement with the adoption timeline and noted that the calendar can always be amended if necessary. Discussion ensued.
CONSENSUS AGENDA VOTE
Mr. Herald made and Mr. Perotti seconded a motion to approve the consent agenda (as amended).
A consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items can be pulled from the consent agenda for discussion by any one Board member.
(Discussion ensued
whether Ms. Belcher has a contract or an hourly rate. It was decided she would be at an hourly rate
until her position with Dutchess County Personnel is clarified and she has a
contract that will be brought to the Board.
Discussion ensued. A Board member
questioned if the person taking over for Marilyn Midwood is a nurse. The Superintendent stated no.)
Ayes 5 Nays 0 The motion carried.
CLERK’S REPORT
*1. Approval of Minutes for
October 5 and October 19, 2009 Board meetings.
Mr. Herald made and Mr. Perotti seconded a motion to accept the Minutes stated above as submitted:
Ayes 5 Nays 0 The motion carried.
2. Delegations -None
3. Non-Staff Communications -None
PERSONNEL
*1. Revised Administrative Appointment
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby
approves the revision of the Administrative Appointment of Mr. Robert Wood to a
three year, probationary appointment beginning August 19, 2009 through August
17, 2012. Salary is to remain the same
as established in the August 11, 2009 Board of Education meeting:
Robert Wood Webutuck
Jr.-Sr. HS Vice Principal and Director of Athletics
Effective: August
19, 2009 Probation
Ends: August 17, 2012
Tenure area:
Administrator
Ayes 5 Nays 0 The motion carried.
*2. Appointment of Member of the Committee on
Special Education and Pre-School Special Education
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT
RESOLVED, that for the
school year 2009-2010 the following individual shall be appointed to the
position as indicated, for a one year appointment, and shall be authorized to
act on the Board's behalf in said positions:
Robert Wood CSE & CPSE Chairperson
Stipend $7,000
Ayes 5 Nays 0 The motion carried.
*3. Approval
of Tenure Recommendation for Administrator
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education does
hereby grant tenure to the following Administrator, effective November 3, 2009:
Administrator Tenure Area Effective Date
Kathleen
McEnroe Administrator November 3, 2009
Ayes 5 Nays 0 The motion carried.
*4. Support Staff Appointments
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED,
that the Board of Education does hereby approve the following Support Staff
appointments:
Julie Ruuge Business
Office Clerk
Effective: October 27, 2009 ($16.45 @ 20 hrs/wk)
Christine Belcher Administrative
Clerk
Effective: November 4,
2009 ($18.75@ 20
hrs/wk)
Ayes 5 Nays 0 The motion carried.
*5. Extra-Curricular
Appointment for the 2009-2010 School Year
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent
of Schools, BE IT RESOLVED, that the Board of Education hereby approves the
following Extra-Curricular appointment, with a revised stipend as presented,
for the 2009-2010 school year:
Barbara
Riley Student
Data Coordinator
Rebecca
Knapp JV
Cheerleading Coach
Patrick
Ivain Boys
Modified Basketball Coach
Kelly
Hough Boys
JV Basketball Coach
Ann
Sartori Ski
Club Advisor
Shawn
Hosier Girls
Modified Basketball Coach
Jamie
Quaranto Co-Advisor
Class of 2016
Evelyn
Peters Co-Advisor
Class of 2016
Ayes 5 Nays 0 The motion carried.
*6. Instructional Appointment
Mr. Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Board of Education hereby accepts the following
Instructional appointment, as recommended by the Superintendent of Schools:
Stefanie Hoelderlin Reading
Teacher
Effective:
November 3, 2009 Probation
ends: November 2, 2012
Tenure Area: Reading Replaces:
Kerri Fassett
Annual Salary = Step 1,
plus MA=$49,685
(Prorated $38,754.22)
Ayes 5 Nays 0 The motion carried.
*7.
Extra-Curricular Appointments for the 2009-2010 School Year
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent
of Schools, BE IT RESOLVED, that the Board of Education hereby approves the
following Extra-Curricular appointments for the 2009-2010 school year:
Mentor
Mentee
Christine
Gillette Marion
Carter Cindy
Dietter-Smith Gina Tauro Cindy
Dietter-Smith David
Friedman
John
Roccanova Bonnie
Parmalee
Renee Palmer Stefanie
Hoelderlin
Ayes 5 Nays 0 The motion carried.
*8.
Abolishment of Position
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED,
that the Board of Education hereby abolishes the following one
year, non-probationary, full time, Universal Pre-K, Teaching Assistant
position.
Ayes 5 Nays 0 The motion carried.
*9. Creation of Support Staff Position
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the
immediate creation of the position of One
Year, full time, UPK Teacher Aide for Webutuck Central Schools.
Ayes 5 Nays 0 The motion carried.
*10. Substitute Support Staff Appointments
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED
that the Board of Education hereby approves the following Support Staff
appointments:
Martha Kitchen Substitute
Teacher Aide/
Effective: October 5,
2009 Substitute
Teaching Assistant
($11.96/hr.
per CSEA contract)
Carole Sansone-Furey Substitute
Teacher Aide/
Effective: November 10, 2009 Substitute Teaching Assistant
($11.96/hr.
per CSEA contract)
Rebecca Cossa Substitute
Teacher Aide/
Effective: November 10, 2009 Substitute Teaching Assistant
($11.96/hr.
per CSEA contract)
Pamela Adrian
Substitute
Teacher Aide/
Effective: November 10, 2009 Substitute Teaching Assistant
($11.96/hr.
per CSEA contract)
Daniel Casey Substitute
Teacher Aide/
Effective: November 10, 2009 Substitute Teaching Assistant ($11.96/hr. per
CSEA contract)
Ayes 5 Nays 0 The motion carried.
*11. Instructional Appointment
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED,
that the Board of Education hereby accepts the following Instructional
appointment:
Jessica Thomas Teaching
Assistant
Effective:
November 10, 2009 Probation
ends: November 9, 2012
Tenure Area: Teaching Assistant Replaces: Marilyn Midwood
(Step 1 at $13.58/hr. per CSEA contract)
Ayes 5 Nays 0 The motion carried.
*12. Substitute Instructional Appointments
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED
that the Board of Education hereby approves the following Substitute
Instructional appointments:
Rebecca Cossa Substitute
Teacher
Effective:
November 10, 2009 ($85/day)
Daniel Casey Substitute
Teacher
Effective: November 10, 2009 ($90/day)
Pamela Adrian Substitute
Teacher
Effective: November 10, 2009 ($90/day)
Ayes 5 Nays 0 The motion carried.
*13. Leave of Absence
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED,
that the Board of Education hereby approves the following Leave of Absence as
authorized by the Family Medical Leave Act:
Alison Coppola Elementary
Teacher
Effective:
January 4, 2010 – March 1, 2010
Ayes 5 Nays 0 The motion carried.
*14. Substitute Instructional Resignations
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED,
that the Board of Education hereby accepts the following substitute
instructional resignations:
Sabrina
Clay Substitute
Teacher
Effective: November 10, 2009
Nicholas
Peters Substitute
Teacher
Effective: November 10, 2009
Marilyn Rivera-Diaz Substitute
Teacher
Effective: November 10, 2009
Ayes 5 Nays 0 The motion carried.
*15. Extra-Curricular Amendment for the 2009-2010
School Year
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent
of Schools, BE IT RESOLVED, that the Board of Education hereby approves the following
Extra-Curricular amendment for the 2009-2010 school year:
Christine
Mathers remove
as Class Advisor Class of 2015
Ayes 5 Nays 0 The motion carried.
BUSINESS AND OPERATIONS
1.
Acceptance of Donation
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the Recommendation of the
Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby
accepts the donation of wood valued at two
thousand dollars ($2,000) from John Kerr for the
Ayes 5 Nays 0 The motion carried.
2.
Acceptance of Donation
Mr. Herald made and Mr. McGhee seconded the following motion:
Upon
the Recommendation of the Superintendent of Schools, BE IT RESOLVED that the
Board of Education hereby accepts the donation of files and assorted latex paints, valued at $105.00 from Dorothy Pitcher to be used for
Ayes 5 Nays 0 The motion carried.
3. AUTHORIZATION TO CONTRACT WITH DUTCHESS
Mr. Herald made
and Mr. Matteo seconded the following motion:
BE IT RESOLVED,
that the Board of Education does hereby approve a contract with Dutchess County
BOCES for the acquisition of Network Printer with related equipment and
software through a four year Purchase Option Plan (POP) commencing in the
2009-2010 school year.
BE IT FURTHER
RESOLVED, that the
Purchase Option
Plan price $20,064 for a term of 48 months.
(The Board
President questioned what is meant by Purchase Option; does the District own it
after 48 months. It was clarified that
the District owns it after 48 months. Discussion
ensued. A Board member asked if this
resolution and resolution #4 are the same.
The School Business Administrator stated they are not, they are two
different copiers. One is for WES and
one is for WHS. )
Ayes 5 Nays 0 The motion carried.
4. AUTHORIZATION TO CONTRACT WITH DUTCHESS
Mr. Herald made
and Mr. Perotti seconded the following motion:
BE IT RESOLVED,
that the Board of Education does hereby approve a contract with Dutchess County
BOCES for the acquisition of Network Printer with related equipment and
software through a four year Purchase Option Plan (POP) commencing in the
2009-2010 school year.
BE IT FURTHER
RESOLVED, that the
Purchase Option
Plan price $14,232 for a term of 48 months
Ayes 5 Nays 0 The motion carried.
*5.
2009 Financial Audit
Mr. Herald made
and Mr. Perotti seconded the following motion:
Upon the
recommendation of the Superintendent of Schools, BE IT RESOLVED the Board of
education accepts the 2008-2009 District Financial Audit as presented by
Sickler, Torchia, Allen and Churchill.
Ayes 5 Nays 0 The motion carried.
6. Approval of 2010-2011 Webutuck
Mr. Herald made and Mr. Perotti seconded the following motion as amended previously in the meeting:
Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED,
that the Board of Education hereby approves the 2010-2011 Webutuck
Ayes 5 Nays 0 The motion carried.
7.
SEQR Resolution
Mr. Herald
made and Mr. Perotti seconded the following motion:
WHEREAS,
the Board of Education of the Webutuck Central School District (“Board”) has
proposed to undertake a project consisting of the installation of a water-oil
separator at its existing high school facility (“the Project”); and
WHEREAS, the Board wishes to fully
comply with its obligations under the State Environmental Quality Review Act
(“SEQRA”) and the regulations thereunder with respect to the proposed action,
in its capacity as Lead Agency; and
WHEREAS, the Board has carefully
considered the nature and scope of the proposed action; and
WHEREAS, upon review of the
foregoing, the Board makes the following determinations:
1. The
proposed action involves the installation of a water-oil separator at the
existing high school facility.
2. The
proposed project represents maintenance or repair involving no substantial
changes in an existing facility or structure within the meaning of 6 NYCRR
617.5(c)(1); and/or alternatively the replacement, rehabilitation or
reconstruction of a structure or facility in kind within the meaning of 6 NYCRR 617.5(c)(2); or alternatively, a
routine activity of an educational institution, including the expansion of
existing facilities by less than 10,000 square feet, within the meaning of 6
NYCRR § 617.5(c)(8); or alternatively an emergency action within the meaning of
6 NYCRR § 617.5(c)(33);
3. The
proposed action will in no case have a significant adverse impact on the
environment based on the criteria contained in 6 NYCRR § 617.7(c), and is not
otherwise a Type I action as defined by 6 NYCRR § 617.4.
4. The
proposed action is a Type II action within the meaning of 6 NYCRR 617.5 and is
therefore not subject to review under SEQRA and the regulations thereunder.
NOW THEREFORE BE IT RESOLVED, that
the Board finds and concludes that the proposed action is a Type II action
within the meaning of 6 NYCRR 617.5 and therefore is not subject to review
under SEQRA and the regulations thereunder.
Ayes 5 Nays 0 The motion carried.
SUPERINTENDENT’S
REPORT
*1. Committee on Special Education Monthly Reports
Mr. Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Webutuck Board of Education hereby accepts the
Committee on Special Education report for October 2009, prepared by the Webutuck Central School District Committee on
Pre-School Education and by the Webutuck Central School District Committee on
Special Education, as recommended by the Superintendent of Schools.
Ayes 5 Nays 0 The motion carried.
2.
Amendment of May 5, 2009 Resolution for Approval of France & Costa
Rica Trips
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the Recommendation of the Superintendent, BE IT RESOLVED, that the
Board of Education hereby amends the dates for the trip to France to be March
26 – April 3, 2010 and the trip to Costa
Rica dates to be March 25 – April 1, 2010.
(Discussion took place on who the chaperones were for the Costa Rica
trip. A Board member asked to have the
Cost Rica chaperones in the next Board packet.)
Ayes 5 Nays 0 The motion carried.
3. Policy #302 Organizational Chart (Chain of Command)
Mr. Herald made and Mr. Perotti seconded the following motion:
Upon the recommendation of the Superintendent, BE IT RESOLVED, that the
Board of Education hereby approves and adopts the Policy #302 Organizational
Chart as presented for its second and final reading.
Ayes 5 Nays 0 The motion carried.
4.
Request for Intramurals
Approval of Intramurals
Mr. Herald made and Mr. Matteo seconded the following motion:
Upon the recommendation of the Superintendent, BE IT RESOLVED that the
Webutuck Board of Education approves the creation of Volleyball and Field
Hockey Intramurals for 2009-2010 and BE IT FURTHER RESOLVED, that the Board of
Education approves two volunteer intramural coaches for the 2009-2010 school
year:
Kathleen Howard Volunteer
Field Hockey Coach
Jennifer Brandt Volunteer Volleyball Coach
(A Board member asked if we have all the necessary equipment for these
intramurals. It was stated that the
District does.)
Ayes 5 Nays 0 The motion carried.
5.
Proposed Budget Reduction List (First Draft)
The Superintendent stated
this first draft lists a number of things the District can do immediately to
reduce expenditures without creating massive stress both in the system and
outside the system. These ideas came
about with the Superintendent receiving input from the principals and School
Business Administrator. The
Superintendent spoke about freezing purchase orders beginning next week. Most of the common items should have been
purchased by now, and if they have not then they would have to go through the
Superintendent and School Business Administrator for approval in order to be
purchased. Discussion turned towards
athletics. It was suggested that the
football gear should be sold while it is still viable. A Board member asked about the sports
equipment wish list. The School Business
Administrator stated the sports equipment wish list will be compiled in the
spring. However, that is for the
2010-2011 school year budget and will not affect this year’s budget. Board
members would like to see what has been purchased from the athletic bid list thus
far and what is to be purchased within this budget year. A Board member questioned about going to
Section I versus playing in Section IX and the cost savings associated with
that change. There was discussion last
year about this topic and Dover, Pawling and Pine Plains, etc. were
interested. Everyone except Millbrook
was in favor of it. A Board member asked
the Superintendent to continue the discussion with the other area
Superintendent’s when he could. Discussion
ensued.
The Superintendent spoke
about ARRA (American Recovery and Reinvestment Act) monies which several school
districts across the State have accepted this year. One question that has surfaced recently is
if in the spring the District found it needed to cut more severely, i.e.,
staff; what would happen to the ARRA money.
Are District’s allowed to do that or do we have to return the money? After speaking with Albany, they feel it would
not be prohibitive to make cuts to those areas using ARRA money. To be in compliance we would likely have to
amend our written plan. Discussion
ensued.
6. Pending
Wellness Policy
The Superintendent asked
the Board members if they were prepared tonight to have the first reading for
the Wellness Policy. The Board President
stated next meeting should be the first reading. The Superintendent took the original draft he
received when he first came here and tried to address most of those into this
current policy he drafted. A Board
member spoke about excluding foods with high fructose corn syrup which is
directly linked to diabetes. The Superintendent
stated that this policy does address that to some degree.
The Superintendent also handed
out Policy #906 for the Board to review with regards to use of school owned
materials and equipment. He also passed
out a letter to the Board for review that was addressed to the Millerton
Village Planning Board regarding the housing plan to be built next to the
Millerton Elementary School. It addressed questions the Board and Superintendent
have with regards to health and safety of our students that need to be answered.
The Superintendent
reported there are 2.2 % of our student that are sick with flu. Eighteen (18) total students have the flu or
flu-like symptoms.
PUBLIC COMMENT
The following are
comments made by audience members:
-Intramurals beginning for Grades 4, 5, and 6
-Budget reduction list, field trips and paper usage
EXECUTIVE SESSION (To discuss the
employment history of particular persons)
Mr. Matteo made and Mr. McGhee seconded a motion to adjourn to executive session at 8:45 pm for the
purpose of discussing particular persons’ employment history.
Ayes 5 Nays 0 The motion carried.
RECONVENE PUBLIC SESSION
Mr. Herald made and Mr. Matteo seconded a motion to adjourn the executive
session and to reconvene the public session at 8:54 pm.
Ayes 5 Nays 0 The motion carried.
ADJOURNMENT
There being no further business, Mr. Perotti made and Mr. McGhee seconded
a motion to adjourn the meeting of November 9, 2009 at 8:54 pm.
Ayes 5 Nays 0 The motion carried.
Respectfully submitted,
Therese M. Trotter
District Clerk