Webutuck Board of
Education held the
The following
Board members were present:
Dale Culver,
President
Andrew Jablonsky left
at
Susan Lounsbury
William McGhee
Joseph Matteo
John Perotti
Also Present:
Dr. Richard N.
Johns, Superintendent
Linda Peters,
School Business Administrator
Therese Trotter
District Clerk
Absent:
Joseph Herald
CALL TO ORDER
President Culver
called the business meeting of
PUBLIC COMMENT
The following comments were made by audience members:
-Thanked the Board of Education as well as Dale Culver, on behalf of the
WTA for the time and effort put into settling the five-year contract.
-Do all of our coaches have
AUDIT PRESENTATION by Sickler,
Torchia, Allen and Churchill.
Victor Churchill presented the District's
audited financial statement. He stated the District had net assets of
$3,988,686 at the end of fiscal 2008.
The District closed the year with combined governmental fund balances of
$4,657,864. The governmental fund balances include the general fund, debt
service, capital projects, and non-major funds.
The only item for consideration was that
according to the new accounting regulations (GASB 45), Districts will need to
measure and disclose the annual retiree benefit costs. The District will need
an actuarial study at least once every three years, commencing with the 2008-09
school year.
There were two prior year memorandum items
pertaining to Extra classroom Activity Funds and Purchasing. Both items have
been resolved.
MAINTENANCE AND OPERATIONS REPORT
The Director of Maintenance and Operations, Mark Lounsbury gave a report
on the District’s status on roofs and boiler systems. WHS and WES roofs were in good condition
except for a section in each building that Mr. Lounsbury felt could be
addressed and corrected in house. MES’s
roof has several problems that will be addressed in the EXCEL project. AES’s roof has several bigger problems that
need to be addressed.
WHS and MES burners are all in good shape. The AES boiler has had the firebrick repaired
that fell in Boiler #2. There have been
minor steam leaks; both burners are fine.
Mr. Lounsbury went over the unsatisfactory concerns sited in the Five
Year Annual Inspection Report done by Collins and Scoville last year. They were the MES driveway, the WHS air
handlers in the auditorium, the pump waste pit and windows at AES; it was noted all were still a concern. It was suggested that Rhinebeck Architects
look at the AES building at their earliest convenience and give estimates on
the problem areas.
Mr. Lounsbury stated the pizza-oven was taken away from the cafeteria
when Jason Thomas worked in the District.
The process of taking it to the scrap metal yard and obtaining a receipt
was reviewed. Mr. Lounsbury took
responsibility for the discarding of a piece of equipment that should have been
surplused. The Board reviewed the
process of surplusing any and all District equipment.
DISCUSSION
1. Board Goals
The draft Board goals were reviewed and the following comments were made:
Budget should be a longer cycle
Conservation should be on going
Look at a wind generator for the District
Do we use enough fuel to bid a contract for oil?
Time line for E2s and data assessment.
Focusing on transitions at Middle School and High School.
Building perimeters will be secure through the EXCEL project. There should be a review of the final EXCEL
project by the Board before submission to SED.
Look at consolidating sooner than planned. Need to look at the financial aspect in
consolidation of campus.
The Board should have a joint Facility and Finance Committee meeting in
November.
Recommend having Rhinebeck Architect look at AES immediately.
Try to develop a more localized sports program
Each department should be conscientious about under spending their budget
particularly this year.
Talk Customer Service in Executive Session.
The President will finalize the Board goals from the comments of the
evening and the previous draft. It will
be distributed to Board members.
2. Food Services –Steamer for WHS
The School Business Administrator has not received prices on steamers. The current steamer is too small. The Food Service department would like a
steamer that allows them to cook a larger quantity of food at a time. The new steamer should have a 5 micron filter
so the majority of the lime and impurities does not get into the water. Lime buildup reduces the ability of the
steamer to function. Discussion ensued.
3. 403b Administrator
There are new regulations beginning
4. NYBEST Coop Agreement
See above.
5. Actuarial Firm (Response to
RFP)
We are required by law to have an actuarial study done for this school
year. BOCES went out and did cooperative
bids on four firms. The least expensive
firm would be BPA-Harbridge Consulting Group.
Discussion ensued.
6. Budget Calendar
The Budget Calendar of 2008-2009 was reviewed by the District’s Legal Council. In conjunction with the current focus on the Budget process being a year-round work-in-progress; it was suggested that additional meeting be added. The calendar will be published in the paper and on the school website.
CONSENT AGENDA VOTE
Mr. Perotti made and Mrs. Lounsbury seconded a motion to approve the consent agenda as amended. The amendments offered by Mr. McGhee called for removing #2 under Extra-Curricular for further discussion in Executive Session.
The following asterisked items can be consent agenda items. A consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items can be pulled from the consent agenda for discussion by any one Board member.
The six Board members present voted to approve the motion. The motion carried unanimously
CLERK’S REPORT
*1. Mr. Perotti made and Mrs. Lounsbury seconded a motion to accept the Financial Reports as submitted:
Acceptance of Financial Reports as Submitted
Treasurer’s Report for the month ending August.
Comprehensive Budget Status Report ending August.
Comprehensive Revenue Status Report ending August.
Warrants #18-20
The six Board members present voted to approve the motion. The motion carried unanimously.
2. Delegations
None
3. Non-Staff Communications
None
PERSONNEL
*1. Instructional Substitute Appointment
Mr. Perotti made and Mrs. Lounsbury seconded
the following motion:
BE IT RESOLVED, that the Board of Education
hereby approves the following Instructional Substitute Appointment, as
recommended by the Superintendent of Schools:
Janet
Moore Substitute
Teacher
Effective:
The six Board members present voted to approve the motion. The motion carried unanimously.
*2.
Extra-Curricular Appointments for the 2008-2009 School Year
This item was pulled from the consent agenda
for further discussion in Executive Session.
BE IT RESOLVED, that the Board of Education
hereby approves the following Extra-Curricular appointments for the 2008-2009
school year, as recommended by the Superintendent of Schools:
Co-Advisor
Class of 2011 Mary Tauber
Co-Advisor
Class of 2011 Damian
Whitaker
Year
Book Advisor Jay
Posephney
Co-Advisor
FFA Bonnie
Finkle
Co-Advisor
FFA Stephanie
Bechard
Advisor
National Honor Society Sherry
Fisher
Advisor
Class 2009 Mike
Riddle
Advisor
Seventh Grade Chris
Mathers
Advisor
Eighth Grade Donna
Gallo
Advisor
Eighth Grade Kevin
Kleespies
Mentee
Renee
Palmer Michelle
McLaughlin Smith
3. Extra-Curricular
Appointments
Mr. Jablonsky made and Mrs. Lounsbury
seconded the following motion:
Board members questioned if certification was
need for assistant coaches and if all coaches have to be certified. It was decided better clarification was
needed. The Superintendent will report
back to the Board. Discussion ensued.
BE IT RESOLVED, that the Board of Education
hereby approves the Extra-Curricular Appointments for the 2008-2009 school
year, as recommended by the Superintendent of Schools:
Jesus Mendoza Asst. Coach
Modified Soccer
Mentee
Kathleen
Kelly John
Merwin
The six Board members present voted to approve the motion. The motion carried unanimously.
4.
Instructional Substitute Appointment
Mrs. Lounsbury made and
Mr. Jablonsky seconded the following motion:
A Board member questioned
if Steven Bradley was a previous student and was he going to substitute in the
high school. Substitutes state where
they would like to sub on their application.
The Superintendent stated the Principal would use him were he was
needed.
BE IT RESOLVED, the
Webutuck Board of Education approves the following Instructional Appointments,
as recommended by the Superintendent of Schools.
Jessica Thomas Substitute
Teacher
Effective:
Stephen Bradley Substitute
Teacher
Effective:
Patricia Hayes Substitute Teacher
Effective:
The six Board members present voted to approve the motion. The motion carried unanimously.
BUSINESS AND
OPERATIONS
1. Approval of Actuarial Firm
Mrs. Lounsbury made and Mr. McGhee seconded the following motion:
The Board President asked if there a dollar figure attached to this
firm. It is $8,295. Discussion ensued.
BE IT RESOLVED, the Webutuck Board of Education hereby approves the
Actuarial Firm of BPA-Harbridge Consulting Group in order for the District to
comply with GASB 45 regulations, as recommended by the Superintendent of
Schools.
Mr. Perotti made and Mrs. Lounsbury seconded the following motion:
2. Corrected Tax Roll Authorization
Mrs. Lounsbury made and Mr. Matteo seconded
the following motion:
A Board member questioned that the taxpayer
had paid twice. Their bank paid and they
paid the taxes. Discussion ensued.
Mr. Perotti made and Mr. Jablonsky seconded
the motion to table this item until after Executive Session.
WHEREAS, the Tax Collector has certified that
duplicate tax payments have been made on the 2008-2009 school taxes regarding
the following taxpayers and property and that refunds for overpayment of such
taxes be issued:
Amount of
Taxpayer Grid
No Refund Refund To
Julian Yankowski 133801-7271-18-309235-0000 $2,158.25
The six Board members present voted to table the motion. The motion carried unanimously.
3.
Authorization for Tax Adjustments
Mrs. Lounsbury made and Mr. Perotti seconded
the following motion:
WHEREAS, the
District has received an Application for Corrected Tax Roll for the Year 2008
for property located within the
Martin Markonic - regarding property owned on 60 Main Street, in the Village of Millerton,
described as Grid No. 133801-7271-14-419263-0000, on the basis that a clerical
error was made, incorrect assessment by reason of STAR exemption was approved
but not entered on roll. The taxes
should be based on assessed value of $275,000 instead of $324,500. The taxes levied were $4,002.04 and should be
$3,394.00; and
WHEREAS, the
Director and Investigator of Dutchess County Real Property Tax Service have
determined, that a clerical error was made and the assessed value should be
changed, as described above, and has recommended that the Applications for
Corrected Tax Roll should be approved; and
WHEREAS, we have
examined such application and the
NOW, THEREFORE, BE
IT RESOLVED, that the Application for Corrected Tax Roll
for the Year 2008
be approved, that the tax rolls be corrected to reflect the correct assessment,
as set forth above, and that notice of approval of such application and a
corrected tax bill be issued to the applicant reflecting the change in
assessment and taxes to be paid.
The six Board members present voted to approve the motion. The motion carried unanimously.
4. Authorization for Issuance of Tax Refund
Mrs. Lounsbury made and Mr. McGhee seconded the following motion:
WHEREAS, by Order of John Barells,
Hearing Officer, State of New York, County of Columbia, dated September 25,
2008, reductions in assessment and tax refunds for the 2008 assessment year
were adjusted in favor of petitioner, Joseph & Donna Hoyt, for property
owned in the Town of Ancram, in the Webutuck Central School District, Tax
Parcel No. 102000 221.1.42, said reductions in assessment as follows:
Assessment Roll From To
School
Tax Year
2008/09-
2008 $529,600 $390,500 (less Star Exempt)
NOW, THEREFORE, BE IT RESOLVED, that the Business Administrator is hereby
authorized to correct the 2008 assessment to reflect such valuation reductions,
with a notation in the margin, opposite said entries that the corrections are
by authorization of the above-referenced Order; and
BE IT FURTHER RESOLVED, that pursuant to the terms of the above referenced Order, the School Treasurer is hereby authorized to refund any overpayments of school taxes for the 2008-2009 school year, said refund in the amount of $ 2,281.58 and reduce the tax certiorari reserve by said amount.
The six Board members present voted to approve the motion. The motion carried unanimously.
5. Adoption of Budget Development Calendar for the 2008-2009 School Year
Mrs. Lounsbury made and Mr. McGhee seconded the
following motion:
BE IT RESOLVED, that the Board of Education
approves the Budget Development Calendar for the 2008-2009 school year, as
recommended by the Superintendent of Schools.
The six Board members present voted to approve the motion. The motion carried unanimously.
6. Approval of NYBEST
Mrs. Lounsbury made and Mr. Jablonsky seconded
the following motion:
BE IT RESOLVED, that the Board of Education
approves entering into a cooperative agreement with the NYBEST Association for
the purpose of addressing employee benefits and student accident insurance, as
recommended by the Superintendent of Schools.
The six Board members present voted to approve the motion. The motion carried unanimously.
7. Approve
Bid for
Mr. Matteo made and Mr. Perotti seconded the following motion:
The Board President questioned if this bus was similar to
the other bus bought that is energy efficient and made in
BE IT RESOLVED, the Board of Education hereby awards the
acceptable low bid for
Don Brown Sales, Inc. - $38,978
The six Board members present voted to approve the motion. The motion carried unanimously.
CURRICULUM
AND INSTRUCTION
*1. Committee on Special Education Monthly Reports
Mr. Perotti made and Mrs. Lounsbury seconded the following motion:
BE IT RESOLVED, that the Webutuck Board of Education hereby accepts the
Committee on Special Education report for September 2008, prepared by the Webutuck Central School District Committee on
Pre-School Education and by the Webutuck Central School District Committee on
Special Education, as recommended by the Superintendent of Schools.
The six Board members present voted to approve the motion. The motion carried unanimously.
BOARD OF EDUCATION
1. Other – There was none.
PUBLIC COMMENT
The following comments were made:
The Board did not ask Mr. Lounsbury about the butterfly garden.
BOARD MEMBER QUESTIONS
There were none.
EXECUTIVE SESSION
Mrs. Lounsbury and Mr. Jablonsky seconded a motion to adjourn to
Executive Session at
ADJOURNMENT OF EXECUTIVE
SESSION
Mr. Matteo made a motion
to adjourn the executive session and reconvene the public session at
Extra-Curricular Appointments for the 2008-2009
School Year
Mr. Matteo made and Mr. McGhee
seconded the following motion:
BE IT RESOLVED, that the Board of Education
hereby approves the following Extra-Curricular appointments for the 2008-2009
school year, as recommended by the Superintendent of Schools:
Co-Advisor
Class of 2011 Mary Tauber
Co-Advisor
Class of 2011 Damian
Whitaker
Year
Book Advisor Jay
Posephney
Co-Advisor
FFA Bonnie
Finkle
Co-Advisor
FFA Stephanie
Bechard
Advisor
National Honor Society Sherry Fisher
Advisor
Class 2009 Mike
Riddle
Advisor
Seventh Grade Chris
Mathers
Advisor
Eighth Grade Donna
Gallo
Advisor
Eighth Grade Kevin
Kleespies
Mentee
Renee
Palmer Michelle
McLaughlin Smith
The five Board members present voted to approve the motion. The motion carried unanimously.
Corrected Tax Roll Authorization
Mrs. Lounsbury made a
motion to take the resolution off the table.
The five Board members present voted to approve the motion. The motion carried unanimously
Mr. McGhee made and Mr. Matteo seconded the
following motion:
Mr. Perotti made and Mr. Jablonsky seconded
the motion to table this item until after Executive Session.
WHEREAS, the Tax Collector has certified that
duplicate tax payments have been made on the 2008-2009 school taxes regarding
the following taxpayers and property and that refunds for overpayment of such
taxes be issued:
Amount of
Taxpayer Grid
No Refund Refund To
Julian Yankowski 133801-7271-18-309235-0000 $2,158.25
The six Board members present voted to approve the motion. The motion carried unanimously.
ADJOURNMENT
There being no further business, Mr. Perotti made a motion to adjourn the
meeting of
Respectfully submitted,
Tracy Trotter
District Clerk