The Webutuck Board
of Education held their July 6, 2010 meeting at 7:30 p.m. in the Webutuck High
School Library.
The following
Board members were present:
Dale Culver,
President
Joanne Boyd
Joseph Herald
Joseph Matteo
William McGhee
John Perotti
Casey Swift
Also Present:
Steven
Schoonmaker, Superintendent
Mary Grden, School
Business Manager
Therese Trotter
District Clerk
Absent:
CALL TO ORDER
Mrs. Trotter called the
Business meeting of July 6, 2010 to
order at 7:40p.m.
ADMINISTRATION OF OATH
OF OFFICE FOR NEWLY ELECTED BOARD MEMBERS
Mrs.
Trotter administered the Oath of Office to Joanne Boyd. The Oath of Office is on file.
ELECTION OF BOARD
OFFICERS
Board President
Mrs. Trotter asked for
nominations for the office of President of the Board of Education. Mr. Perotti made and Mr. McGhee seconded a
nomination for Dale Culver. Mrs. Boyd
made and Mrs. Swift seconded a nomination for Bill McGhee.
Mr.
McGhee made and Mrs. Boyd seconded a motion to close the nominations.
Ayes 7 Nays 0 The motion carried.
Mrs. Trotter took a vote
for Mr. Culver for President of the Board of Education. The vote was as follows:
Joanne
Boyd No Joseph
Matteo Yes
Dale
Culver Yes John
Perotti Yes
Joseph
Herald Yes Casey
Swift No
William
McGhee Yes
The
motion to declare Mr. Culver President of the Board of Education passes.
Board Vice-President
Mr. Culver asked for
nominations for the office of Vice-President of the Board of Education. Mr. Matteo made and Mrs. Swift seconded a nomination for Joanne
Boyd. Mr. McGhee made and Mr. Perotti
seconded a nomination for Joseph Herald.
Mr. Perotti made and Mr.
Herald seconded a motion to close nominations.
Ayes 7 Nays 0 The motion carried.
Mrs. Trotter took a vote
for Mrs. Boyd for Vice-President of the Board of Education. The vote was as follows:
Joanne
Boyd Yes Joseph
Matteo Yes
Dale
Culver No John
Perotti No
Joseph
Herald No Casey
Swift Yes
William
McGhee No
The
motion to declare Joanne Boyd as Vice-President of the Board of Education
failed.
Mrs.
Trotter took a vote for Mr. Herald for Vice-President of the Board of
Education. The vote was as follows:
Joanne
Boyd No Joseph
Matteo No
Dale
Culver Yes John
Perotti Yes
Joseph
Herald Yes Casey Swift No
William
McGhee Yes
The motion to declare Mr.
Herald Vice-President of the Board of Education passes.
ADMINISTRATION OF OATH OF OFFICE TO BOARD OFFICERS
Mrs. Trotter administered
the Oath of Office for the President of the Board of Education and the
Vice-President of the Board of Education.
The Oaths of Office are on file.
ADMINISTRATION OF OATH
OF OFFICE TO SUPERINTENDENT
Mrs. Trotter administered
the Oath of Office to Superintendent Steven Schoonmaker. The Oath of Office is on file.
ADMINISTRATION OF OATH OF OFFICE TO DISTRICT CLERK
President
Culver administered the Oath of Office to Therese Trotter. The Oath of Office is on file.
Mr. Perotti made and Mrs.
Boyd seconded a motion to have Roberts
Rules of Order as the order of the Board of Education meetings.
Ayes 7 Nays 0 The motion carried.
CONSENT AGENDA VOTE
Mr.
Herald made and Mr. Perotti seconded the following motion as amended:
The
amendment offered by Mr. Perotti called for pulling #1 under Appointments and
#2 under Authorizations for further discussion.
The following asterisked
items can be consent agenda items. A
consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of
consent agenda items. Asterisked items
can be pulled from the consent agenda for discussion by any one Board member.
Ayes 7 Nays 0 The motion carried.
BOARD OF EDUCATION
REORGANIZATION
APPOINTMENTS
2010-2011
1. Appointment of Officers
This
item was pulled from the agenda for further discussion in Executive Session.
BE IT RESOLVED, that for the school year 2010-11, the following
individuals shall be appointed as officers of the School District to serve at
the pleasure of the Board in the following positions, for compensation as
indicated:
2010-2011
Position Nominee Salary/Stipend
District
Clerk Therese
Trotter $
Treasurer Valerie Burdick $
Deputy Treasurer Mary
Clinton $
Tax Collector Emma
Jaromin $
Claims
Auditor/
Property Control Manager Lorinda Coulthard $
Attendance Officer Trisha
Lawrence (included in salary)
2. Positions of Legal Advisor, School Physician
and Independent Auditor
Mr.
Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that for the school year 2010-2011, the following
individuals shall be appointed to serve in the following positions, for
compensation as indicated:
2010-2011
Legal Advisor Girvin
& Ferlazzo $ 14,000
School Physician The
Workplace $ 8,692
Independent Auditor Sickler,
Torchia, Allen & Churchill $ 17,200
Architect Rhinebeck
Arch. & Planning Time &
Materials
Internal Auditors Nuguent
and Hausseler $TBD
Bond Counsel Hiscock
& Barclay $TBD
Fiscal Advisors Fiscal
Advisors, Inc. Time
& Materials
BE IT FURTHER RESOLVED, that the Board President be authorized to execute a contract
with the Legal Advisor, School Physician, and Independent Auditor.
Ayes 7 Nays 0 The motion carried.
*3. Position of Transportation Department
Physician
Mr.
Herald made and Mr. Perotti seconded the following motion:
BE
IT RESOLVED, that for the school year 2010-2011, the following
designee shall be appointed to serve in
the following position.
Transportation Department Physician
The Workplace
Ayes 7 Nays 0 The motion carried.
*4. Insurance Reciprocal Authorization
Mr.
Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District desires to participate in the New York Schools Insurance
Reciprocal (NYSIR); that the President of the Board of Education is authorized
to sign the Subscribers Agreement; that upon signing the Subscriber’s
Agreement, it is the understanding of the Board of Education that Webutuck
Central School will become a Subscriber to NYSIR and be afforded the insurance
coverage underwritten by NYSIR for the policy period beginning July 1, 2010.
Ayes 7 Nays 0 The motion carried.
5. Appointments of Members of the Committee on
Special Education and Pre-School Special
Education
Mr.
Herald made and Mr. McGhee seconded the following motion:
Make
sure we find parents that are truly advocates for these students.
BE IT RESOLVED, that for the school year 2010-2011 the following
individuals shall be appointed to the positions as indicated and they shall be
authorized to act on the Board's behalf in said positions:
Chairperson CSE:
Robert Wood
Chairperson CPSE Katy McEnroe
Alternates:
CSE Chairperson – Katy
McEnroe
CPSE Chairperson – Robert
Wood
School Physician: The Workplace
(as needed)
School Psychologist: Cara Tomasetti
Parent Members: To Be Decided
(TBD)
To Be Decided (TBD)
All District Certified Personnel
Ayes 7 Nays 0 The motion carried.
6.
Standing Committees - Board Members Assignments
The Board President stated
the Committee members will be determined after all of the members’ choices are
submitted.
Facilities Review Committee
Audit and Finance Committee
Policy Review Committee
CSE/CPSE Liasion
DCSBA Executive Committee
Emergency Planning
Negotiations Committee
7. Emergency Planning Committee
Mrs.
Swift made and Mr. McGhee seconded the following motion:
BE IT RESOLVED, that for the school year 2010-2011 the following
individuals shall be appointed to the positions as indicated and they shall be
authorized to act on the Board's behalf
in said positions:
School Resource
Officer School
Resource Office (Chairperson)
Emergency Coordinator Business
Official
Superintendent Superintendent
Board Member Board Member
Webutuck Jr./
Webutuck Elementary Program Principal Elementary Principal
Faculty Representative WTA
Union Representative
Transportation Representative Head
Bus Driver
Building and Grounds Supervisor
of Maint. & Operations
Health Services School
Nurse
Food Services Business
Official
Ayes 7 Nays 0 The motion carried.
*8. Consultant Appointments
Mr.
Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Board of Education
of the
Jack Biasotti Curriculum
Coordinator
Karen Finnerty Occupational
Therapy
Margaret Runge Physical
Therapy
Ayes 7 Nays 0 The motion carried.
*9. DEHIC District Representatives Authorization
Mr. Herald made and Mr.
Perotti seconded the following motion:
BE IT RESOLVED, that the Board of
Education of the Webutuck Central School District designate the following
individuals to the position indicated, at no additional compensation, as
recommended by the Superintendent of Schools.
District DEHIC
Trustee Business
Official
District DEHIC
Trustee Alternate Superintendent
Ayes 7 Nays 0 The motion carried.
*10. IMPARTIAL HEARING OFFICERS
BE IT RESOLVED, that the individuals on the NYS Education Department list
be appointed to serve as impartial hearing officers in accordance with 200.2(3)
(1) of the Regulations of the Commissioner of Education, on a rotating basis,
for the purposes of conducting impartial hearings pursuant to 200.5 of the
Commissioner's Regulations.
Ayes 7 Nays 0 The motion carried.
*11.
Approval
of Omni Group as 403b Administrator
Mr.
Herald made and Mr. Perotti seconded the
following motion:
BE IT RESOLVED, that the Webutuck Board of Education approves Omni
Group as the 403b Administrator, as recommended by the Superintendent of
Schools.
BE IT ALSO RESOLVED, Upon the recommendation of the Superintendent,
WHEREAS, the Board of Education desires to readopt 403b eligible vendor list to
include: Caderet, Grant & Co., Equitable, ING, Legend Group, Lincoln
Investment Planning , Vanguard Group, Oppenheimer Funds, Inc.
Ayes 7 Nays 0 The motion carried.
DESIGNATIONS FOR
2010-2011
*1. Official Bank Depositories:
BE IT RESOLVED, that M & T Bank, Bank of Millbrook, Key Bank,
Fleet Bank, Citizens Bank, Bank of New
York, HSBC, JP Morgan Chase and Bankers Trust Company (NYLAF New York Liquid
Asset Fund) be designated as the Official Bank Depositories for the
Webutuck Central School District.
Ayes 7 Nays 0 The motion carried.
*2. Official Newspaper:
BE IT RESOLVED, by the Board of Education of the Webutuck Central
School District that the The Millerton News be designated as the
official newspaper of the district for the 2010-2011 school year.
Ayes 7 Nays 0 The motion carried.
AUTHORIZATIONS
*1. Petty Cash Accounts
Mr.
Herald made and Mr. Perotti seconded the
following motion:
BE IT RESOLVED, by the Board of Education of the Webutuck Central
School District that petty cash and change fund accounts be established in the
following amounts at the designated locations and under the custody of the
following individuals:
Webutuck Elementary Building
Secretary 50.00
Eugene Brooks Intermediate School (Gr. 4-6) Building Secretary 50.00
WHS (Gr. 7-12), & District Office Deputy
Treasurer 100.00
Ayes 7 Nays 0 The motion carried.
2. Position Authorizations
This was pulled from the
consent agenda for further discussion in executive session.
BE IT RESOLVED, that the Board of Education of the
Check Signatory M.
Clinton/V. Burdick/Steven Schoonmaker
Payroll Certification Steven
Schoonmaker
School Purchasing Agent Mary Grden/Steven
Schoonmaker
Central Treasurer Mary
Clinton
Asbestos Designee Mark
Lounsbury
Records Access Officer Therese Trotter
FOIL Officer Therese
Trotter
Records Management Officer Mary Clinton
Records Appeal Officer Steven
Schoonmaker
Title VI Compliance Officer John Biasotti
Title IX Coordinator
John Biasotti
Title IX Investigative Officer John Biasotti
Title IX Investigative
Officer
Cara Tomasetti
EEOC Mary
Grden/Jack Biasotti
504/ADA Coordinator Each
Building Principal
504 Compliance Officer Steven Schoonmaker
OSHA Coordinator Mark
Lounsbury
Civil
Service Section 75 Hearing Officer Mary Grden/Steven
Schoonmaker
Title I Coordinator John Biasotti
Title I – Homeless Liaison John Biasotti
Title
I – Committee Chair Katy
McEnroe
Residency Hearing Officer Mary Grden/John Biasotti
WTA Sick
Bank Committee Bus.
Official, WHS Principal, Dpty Treas.
CSEA Sick Bank
Committee Bus.
Official, WEP Principal, Dpty Treas.
Director of Physical Education Robert
Wood
3. Budget Transfers
Mr.
Matteo made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Board of Education of the
Ayes 7 Nays 0 The motion carried.
4. CSE/CPSE Contract Authorization
Mr.
Matteo made and Mr. Herald seconded the following motion:
BE IT RESOLVED, that the Board of Education of the
Ayes 7 Nays 0 The motion carried.
5. Authorization to Execute Contracts
Mr. Herald made and Mr.
Perotti seconded the following motion:
BE IT RESOLVED, that the Board
of Education authorizes the Superintendent and/or Board President to execute
contracts for the 2010-2011 school year upon approval of the Board of
Education.
Ayes 7 Nays 0 The motion carried.
Mr. Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Board of
Education of the Webutuck Central School District authorizes the Superintendent
of Schools to approve administrative and teacher requests to attend
conferences, conventions and workshops within the limit of the 2010-2011 budget
appropriations.
Ayes 7 Nays 0 The motion carried.
*7. Authorization to Approve In-Service Participation
Mr.
Herald made and Mr. Perotti seconded the
following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District authorizes the Superintendent of Schools to approve in-service
participation for faculty and staff within the limit of the 2010-2011 budget
appropriations.
Ayes 7 Nays 0 The motion carried.
OTHER ITEMS
*1. Readoption of Policies
Mr.
Herald made and Mr. Perotti seconded the
following motion:
WHEREAS, the Board of Education of the Webutuck Central School
District is desirous of continuing to operate under the existing Board
policies,
NOW THEREFORE BE IT
RESOLVED, that the existing Board
policies, as contained in the
Ayes 7 Nays 0 The motion carried.
*2. Recognition of the District's Code of Conduct
(Approved @ 6/21/10 Board meeting)
Mr. Herald made and Mr. Perotti seconded the following motion:
WHEREAS, the Board of Education of the Webutuck Central School
District recognizes the existing District's Code of Conduct for the 2010-2011
school year.
Ayes 7 Nays 0 The motion carried.
*3. Establishment of Mileage Reimbursement
Mr.
Herald made and Mr. Perotti seconded the
following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District, approves the established Mileage Reimbursement Rate as
established by the IRS.
Ayes 7 Nays 0 The motion carried.
4. Establishment of Short-term Substitute Rates
Mr.
Matteo made and Mr. Boyd seconded the following motion:
A
Board Member stated our salary rates were near the top when compared to other
districts when reviewing that information during budget season last year.
BE IT RESOLVED, that the Board of Education of the
First
15 days Days 16-30 Days 31 over
Substitute Teachers
Certified Teachers $
90 $ 95 $ 100
High School Graduates $
75 $ 80 $ 85
Substitute School Nurse (RN) $ 80 $
85 $ 90
Ayes 7 Nays 0 The motion carried.
5.
Establishment of Temporary and Substitute Support Employee Rates
Mrs. Boyd made and Mr.
Perotti seconded the following motion:
BE IT RESOLVED, that the
Board of Education of the
Ayes 7 Nays 0 The motion carried.
ESTABLISHMENT of
Standard Work Day (Resolution Approved 6/14/10)
This
resolution was approved at the Board meeting on June 14, 2010. In the future it will be approved at the
Reorganization meeting.
*6. Blanket Bond
Mr.
Herald made and Mr. Perotti seconded the
following motion:
BE IT RESOLVED, by the Board
of Education that the following personnel required by Law or
Regulation shall be covered by faithful performance blanket bonds in accordance
with Public Officers Law
Section 11 in the amounts specified:
Central Treasurer $ 300,000 Internal
Claims Auditor $ 300,000
Treasurer $1,000,000 Tax Collector $1,000,000
Deputy Treasurer $ 300,000 Independent
Auditor $ 200,000
Ayes 7 Nays 0 The motion carried.
*7. Adoption of 2010-2011 Board Meeting Calendar
(as presented)
Mr.
Herald made and Mr. Perotti seconded the
following motion:
BE IT RESOLVED, that the Board of
Education hereby approves the 2010-2011 Board Meeting
Calendar
(as presented), as recommended by the Superintendent of Schools.
Ayes 7 Nays 0 The motion carried.
*8. Authorization for Annual Renewal of School
Lunch, Milk, and/or Breakfast Program
Mr.
Herald made and Mr. Perotti seconded the following motion:
BE IT RESOLVED, that the Board of Education authorizes the Board
President to execute the 2010-2011 Annual Renewal School Lunch, Milk, and/or
Breakfast Agreement, as recommended by the Superintendent of Schools.
Ayes 7 Nays 0 The motion carried.
9. Establishment of School Lunch Rates
Mrs. Swift made and Mr. Boyd seconded the following motion:
A Board member asked about the close out cafeteria report of this past
year. The School Business Manager
stated it is not ready yet. It
will be available by the end of July. It
was suggested to table this until the
closed out report.
Mr. Perotti made and Mr. McGhee seconded a motion to table this
resolution until the close out report is
available for review.
BE IT RESOLVED, that the Board of Education hereby approves the
following Proposed
School breakfast/lunch rates for
the 2010-2011 school year:
Breakfast program: 2010-2011
Proposed
Full price (all schools) $ .90 $1.00
Reduced
Price (all schools) .20
Free -0-
Adults
(all schools) $1.60
plus tax $2.00
including tax
Lunch
Primary - full price $2.10 (K-3) $2.25
All Other Students - full price $2.35 (4-12) $2.50
Reduced
Price (all schools) $ .25
Free -0-
Adults $3.37
plus tax $3.75
including tax
Ayes 7 Nays 0 The motion is tabled.
*10. Establishment of 2010-2011 Non-Resident
Tuition Rates
It was suggested that the tuition rates be included in the
resolution next year and that the amounts should be added to these minutes.
BE IT RESOLVED,
that the Board of Education hereby approves the Estimated Non-Resident Tuition
Rate consistent with Policy #507b for the 2010-2011 school year.
Ayes 7 Nays 0 The motion carried.
ADJOURNMENT
There
being no further business, Mr. Perotti made and Mrs. Swift seconded a motion to
adjourn the Annual Organization meeting at 8:06.
Ayes 7 Nays 0 The motion carried.
Respectfully
submitted,
Therese
Trotter
District Clerk