The
Webutuck Board of Education held the Annual Organization Meeting on July 9, 2007 at 7: 30 p.m.
at the Webutuck High School Library.
The
following Board members were present:
Dale
Culver
Joseph
Herald
Andrew
Jablonsky
Susan
Lounsbury
William
McGhee
John
Perotti
Absent:
Bernadette
Coniglio
Also
Present:
Dr.
Richard N. Johns, Superintendent
Kevin
Geoghan, Business Administrator
Therese
Trotter, District Clerk
CALL TO ORDER
Mrs.
Trotter called the Annual Organization Meeting to order at 7:37 pm.
ADMINISTRATION OF OATH
OF OFFICE FOR NEWLY ELECTED BOARD MEMBERS
Mrs.
Trotter administered the Oath of Office to Andrew Jablonsky and William
McGhee. The Oaths of Office are on file.
ELECTION OF BOARD
OFFICER
Board President
Mrs. Trotter asked for
nominations for the office of President of the Board of Education. Mr. Perotti made and Mr. Herald seconded a
nomination for Dale Culver. There were
no additional nominations.
Mr.
Perotti made and Mr. Herald seconded a motion to close nominations. The six Board members present voted to
approve the motion. The motion carried
unanimously.
The
motion to declare Mr. Culver President of the Board of Education passes.
Board Vice-President
Mr. Culver asked for
nominations for the office of Vice-President of the Board of Education. Mr. McGhee made and Mr. Perotti seconded a
nomination for Joseph Herald. There were
no additional nominations.
Mr. Perotti made and Mr.
McGhee seconded a motion to close nominations.
The six Board members present voted to approve the motion. The motion carried unanimously.
The motion to declare Mr.
Herald Vice-President of the Board of Education passes.
ADMINISTRATION OF OATH OF OFFICE TO BOARD OFFICERS
Mrs. Trotter administered
the Oath of Office for the President of the Board of Education and the
Vice-President of the Board of Education.
The Oaths of Office are on file.
ADMINISTRATION OF OATH
OF OFFICE TO SUPERINTENDENT
Mrs. Trotter administered
the Oath of Office to Superintendent Dr. Richard Johns. The Oath of Office is on file.
ADMINISTRATION OF OATH OF OFFICE TO DISTRICT CLERK
Dr.
Richard Johns administered the Oath of Office to Tracy Trotter. The Oath of Office is on file.
Mr. Perotti moved and Mr. Jablonsky seconded the motion to conduct all
Board meetings according to Roberts Rules of Order. The six Board members present voted to
approve the motion. The motion passed
unanimously.
The Superintendent introduced and welcomed Meghan Schneider as the
Student Representative for the year to the Board of Education.
CONSENT AGENDA VOTE
Mr. Perotti made and Mrs. Lounsbury seconded a motion to
approve the consent agenda as amended.
The amendment offered by Mr. Herald called for removing items A#2, 5, 7,
9 under Appointments, B#1 and 2 under Designations for 2007-2008, C#3, 4, 5, 7 under
Authorizations, D#6 Other Items for further discussion.
The following
asterisked items can be consent agenda items.
A consent agenda is a single vote, which approves all asterisked
items. Board policy (#008a) prohibits
discussion of consent agenda items.
Asterisked items can be pulled from the consent agenda for discussion by
any one Board member.
The six Board members present voted to approve the motion.. The motion carried.
BOARD OF EDUCATION REORGANIZATION
A. APPOINTMENTS 2007-2008
*1.
Appointment of Officers
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that for the school year 2007-08, the following individuals shall
be
appointed as officers of the School District to serve at the pleasure of the Board in
the following
positions, for compensation as
indicated:
2007-2008
Position Nominee Salary/Stipend
District
Clerk Therese
Trotter $ 7,875.00
Treasurer Valerie Burdick $54,761.00
Deputy Treasurer Mary
Clinton $33,913.00
Collector Emma
Jaromin $ 4,686.00
Attendance Officer Trisha
Casler $ 9,489.00
Claims Auditor/
Property Control Manager Lorinda Coulthard $ 8,098.00
The six Board members present
voted to approve the motion. The motion
carried unanimously.
2. Positions of Legal Advisor, School Physician
and Independent Auditor
A Board member questioned approving the motion without Legal Advisor or
Architect having monetary figures.
Discussion ensued.
Mr. Herald made and Mrs.
Lounsbury seconded the following motion as amended:
BE IT RESOLVED, that for the school year 2007-2008, the following individuals shall be appointed
to serve in the following positions, for compensation not to exceed as indicated:
2007-2007
Legal Advisor Girvin & Ferlazzo $14,000.00
School Physician The Workplace $ 8,120.00
Independent Auditor (07-08 Fiscal Year) Sperry, Cuomo, Hogate & Churchill $13,500.00
Architect Collins & Scoville $10,000.00
BE IT FURTHER RESOLVED, that the Board President be authorized to execute a
contract
with the Legal Advisor, School
Physician, and Independent Auditor and Architect.
The six Board members present voted to approved the
motion. The motion carried unanimously.
*3. Position of Transportation Department
Physician
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that
for the school year 2007-2008, the following designee shall be appointed to serve in the following
position.
Transportation Department
Physician The
Workplace
The six Board members
present voted to approve the motion. The
motion carried unanimously.
*4. Insurance Reciprocal Authorization
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District desires to participate in the New York Schools Insurance
Reciprocal (NYSIR); that the President of the Board of Education is authorized
to sign the Subscribers Agreement; that upon signing the Subscriber’s
Agreement, it is the understanding of the Board of Education that Webutuck
Central School will become a Subscriber to NYSIR and be afforded the insurance
coverage underwritten by NYSIR for the policy period beginning July 1, 2007.
The six Board members present
voted to approve the motion. The motion
carried unanimously.
5.
Appointments of Members of the Committee on Special Education and
Pre-School
Special Education
A Board member questioned the appointing of All District Certified
Personnel and who that actually was. Discussion ensued. It was decided the words “as required” would
be added to that line.
Mr. Herald made and Mr. McGhee seconded the following motion as amended:
BE IT RESOLVED, that for the school year 2007-2008 the following
individuals shall be appointed to the positions as indicated and they shall be
authorized to act on the Board's behalf in said positions:
Chairperson CSE: Patricia
Carmody
Chairperson CPSE Patricia Carmody
Alternates: CSE Chairperson - Scott
Richards
CPSE
Chairperson -Scott Richards
School Physician: The
Workplace (as needed)
School Psychologist: Cara Tomasetti
Parent Members: To Be Decided
(TBD)
To Be Decided (TBD)
As Required All District Certified
Personnel
The six Board members present voted to approve the
motion. The motion carried unanimously.
6. Standing Committees - Board Members
Assignments
President Culver asked Board members to return their
sheets with their preferences for serving on committees
so they may be appointed at the next meeting.
Board members requested the addition of Albany Connection Committee and
Negotiations Committee. It will be
discussed at the next Board meeting.
Discussion ensued.
Facilities Review Committee
Audit and Finance Committee
Policy Review Committee
CSE/CPSE Liasion
DCSBA Executive Committee
7. Emergency Planning Committee
A Board member questioned the appointment of this Committee tonight due
to the anticipated departure of several employees. He would like to table the motion until the
July 16 meeting. Mr. McGhee stated he would
like to be on the Committee.
Mr. Perotti made and Mr. Herald
seconded a motion to table the Emergency Planning Committee until the July 16,
2007 Board meeting.
BE IT RESOLVED, that for the school year 2007-2008 the following individuals shall be
appointed to the positions as indicated and they
shall be authorized to act on the Board's
behalf in said positions:
School Resource Officer George
Strid (Chairperson)
Emergency
Coordinator Kevin
Geoghan
Superintendent Dr.
Richard Johns
Board
Member
Webutuck High School Principal Kenneth Sauer
Eugene
Brooks Middle School/ACE Principal Scott
Richards
Amenia
Elementary School
Principal Michael
O'Neil
Webutuck
Elementary School
Principal Michael
O'Neil
Faculty
Representative Nancy
Gagne
Transportation
Representative Ed
Tannini
Building
and Grounds Mark Lounsbury
Health
Services Marilyn
Unger
Food Services TBA
The six Board members present voted to approve the
motion to table. The motion passed unanimously.
9. Consultant
Appointments
A Board member would like to review the contracts before approving their
appointments. Discussion ensued.
Mr. Herald made and Mr. Jablonsky seconded a motion to table Consultant
Appointments until the July 16 Board meeting.
BE IT RESOLVED, that the Board of Education of the Webutuck Central School District
agrees to employ the following consultants:
The terms and conditions of employment will be presented in the form of a
contract at a later time.
Jack Biasotti Curriculum
Coordinator
Karen Finnerty Occupational Therapy
Margaret Runge Physical Therapy
The six Board members present voted to approve the motion to table. The motion passed unanimously.
*10 DEHIC District
Representatives Authorization
Mr. Perotti made and Mrs. Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central School District
designate the following individuals to the position indicated, at no additional
compensation, as recommended by the Superintendent of Schools.
District DEHIC Trustee Kevin Geoghan
District DEHIC Trustee Alternate Dr.
Richard Johns
six Board members present voted
to approve the motion. The motion
carried unanimously.
*11 IMPARTIAL HEARING OFFICERS
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that the individuals on the NYS Education Department
list be appointed to serve as impartial hearing officers in accordance with
200.2(3) (1) of the Regulations of the Commissioner of Education, on a rotating
basis, for the purposes of conducting impartial hearings pursuant to 200.5 of
the Commissioner's Regulations.
The six Board
members present voted to approve the motion.
The motion carried unanimously.
B. DESIGNATIONS
FOR 2007-2008
1. Official
Bank Depositories:
A Board member read in the NY Education Law Handbook that maximum amounts
designated for the depositories of each Bank should be included in the motion. The School Business Official declared twenty
million for each Bank. Discussion
ensued.
Mr. Herald made and Mr. Perotti seconded the following motion as amended:
BE IT RESOLVED, that M & T
Bank, Bank of Millbrook, Key Bank, Fleet Bank, Citizens Bank, Bank of New York, HSBC, JP Morgan Chase and
Bankers Trust Company (NYLAF New York Liquid Asset Fund) be designated
as the Official Bank Depositories for the Webutuck Central School
District maximum amount being twenty million in each account.
The
six Board members present voted to approve the motion. The motion passed unanimously.
2. Official
Newspaper:
A Board member stated it is very
hard to find the Harlem Valley Times in the area. The Board President asked if we could find
out where it is distributed in this area. Discussion ensued.
Mr. Herald made and Mr.
Jablonsky seconded a motion to table the Official Newspaper until the July 16
Board meeting.
BE IT RESOLVED, by the Board of Education of the Webutuck Central School District
that the
The
Harlem Valley Times be designated as the official newspaper of the district for
the 2007-2008 school year.
The six
Board members present voted to approve the motion. The motion passed unanimously.
C. AUTHORIZATIONS
*1. Petty Cash
Accounts
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, by the Board of Education of the Webutuck Central
School District that
petty cash and change fund accounts be established in the following amounts at
the designated locations and under the custody of the following individuals:
Amenia
School Building
Secretary $ 50.00
Webutuck
Elementary Building
Secretary 50.00
WHS, EBMS, & District Office Deputy Treasurer 100.00
The six Board
members present voted to approve the motion.
The motion carried unanimously.
*2. Position
Authorizations
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District designate
the following individuals to the positions indicated, at no additional
compensation:
Check Signatory M. Clinton/V. Burdick/Dr. R. Johns
Payroll Certification Dr. Richard Johns
School Purchasing Agent Kevin
Geoghan/Dr. Richard Johns
Central Treasurer Mary Clinton
Asbestos Designee Mark Lounsbury
Records Access Officer
Therese Trotter
FOIL Officer Therese Trotter
Records Management Officer Mary
Clinton
Records Appeal Officer Dr. Richard Johns
Title VI Compliance Officer John Biasotti
Title
IX Coordinator John
Biasotti
Title IX Investigative Officer John Biasotti
Title IX Investigative Officer Cara Tomasetti
EEOC Kevin Geoghan/Jack Biasotti
504/ADA Coordinator Patricia Carmody
OSHA Coordinator Mark Lounsbury
Civil
Service Section 75 Hearing Officer Kevin Geoghan/Dr. Richard Johns
Title I
Coordinator
Jack Biasotti
Title I – Homeless Liaison Jack Biasotti
Residency Hearing Officer Kevin
Geoghan/Jack Biasotti
WTA Sick Bank
Committee Bus. Official, WHS Principal, Dpty Treas.
CSEA Sick Bank Committee Bus. Official, EBMS Principal, Dpty Treas.
The six Board members present voted to approve the motion. The motion carried unanimously.
3. Budget
Transfers
A Board member asked to remove this from the consent agenda to give new
Board members an opportunity to discuss limitations and tracking budget
transfers. It was suggested the Board
be kept informed when Budget transfers have occurred through the
Superintendent’s Update. Also, a Board
member had concern with the process of the line items break down format in
which a budget is developed. He
suggested to format a plan to use a year to year template so there is no
confusion for the Board and public to read.
Discussion ensued.
Mr. Herald made and Mr. Jablonsky seconded the following motion as
amended:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District
authorizes the Superintendent of Schools to approve budget transfers. The Superintendent informs the Board of
Education of all such transfers through presentation of the monthly Comprehensive
Budget Status Report and through the Superintendent’s Update.
The six Board members present voted to approve the
motion. The motion passed unanimously.
4. CSE/CPSE
Contract Authorization
A Board member asked about “execute contracts” within
the motion and if that is after the Board approves them or one within the
limits of the Budget that the Board has not seen. Discussion ensued.
Mr. Herald made and
Mrs. Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of
Education of the Webutuck
Central School
District authorizes the Superintendent of Schools
to execute contracts to provide services for CSE/CPSE students, as recommended
by the Committees on CSE/CSPE.
The six Board members present voted to approve the
motion. The motion passed unanimously.
5.
Authorization to Execute Contracts
A Board member asked if we could combine #4 and #5
into one motion. This motion reads as if
the Superintendent could enter into an agreement with consultants upfront. The Superintendent stated there is State law
that precludes that from happening. The
School Business Official also stated determining recurring contracts could be
troublesome. Discussion ensued.
Mr. Herald made and Mrs. Lounsbury seconded the
following motion:
BE IT RESOLVED, that the Board of Education
authorizes the Superintendent to execute contracts for the 2007-2008 school
year within the limit of the 2007-2008 budget appropriations.
The six Board members present voted to approve the
motion. The motion passed unanimously.
*6. Conference Attendance
Mr. Perotti made and Mrs. Lounsbury seconded the
following motion:
BE IT RESOLVED, that the Board of
Education of the Webutuck
Central School
District authorizes the Superintendent of Schools
to approve administrative and teacher requests to attend conferences,
conventions and workshops within the limit of the 2007-2008 budget
appropriations.
The six Board members present voted to approve the motion. The motion carried unanimously.
7.
Authorization to Hire Personnel Per Diem on a Temporary Basis
A Board member wanted to clarify
conditions on this. This is supposed to
be on an emergency situation only.
Discussion ensued. It was decided
the Superintendent will call all Board members to notify them of emergency hiring.
Mr. Herald made and Mr. Jablonsky seconded the
following motion.
BE IT RESOLVED, that the Board of Education
authorizes the Superintendent to hire personnel,
per diem on a temporary basis,
until a permanent appointment is acted upon by to the Board of
Education for approval. The six Board members present voted to
approve the motion. The motion carried
unanimously.
*8. Authorization
to Approve In-Service Participation
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District
authorizes the Superintendent of Schools to approve in-service participation
for faculty and staff within the limit of the 2007-2008 budget appropriations.
The six Board members present voted to approve the motion. The motion carried unanimously.
D. OTHER ITEMS
*1. Readoption
of Policies
President Culver requested
updated Policy books and Law books for all Board members.
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
WHEREAS, the Board of Education of the Webutuck Central
School District is
desirous of continuing to operate under the existing Board policies,
NOW THEREFORE BE IT RESOLVED, that the
existing Board policies, as contained in the
School District
"Policy Handbook" be re-adopted for the 2007-2008 school year.
The six Board
members present voted to approve the motion.
The motion carried unanimously.
*2.
Recognition of the District's Code of Conduct
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
WHEREAS, the
Board of Education of the Webutuck
Central School
District recognizes the
existing District's Code of
Conduct for the 2007-2008 school year.
The six Board members present voted to approve the motion. The motion carried unanimously.
*3.
Establishment of Mileage Reimbursement
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District, approves
the established Mileage Reimbursement Rate as established by the IRS.
The six Board
members present voted to approve the motion.
The motion carried unanimously.
4.
Establishment of Short-term Substitute Rates
The Superintendent discussed the rate increase and the problem with
getting substitutes for the Webutuck District.
There was a suggestion to acquire an area comparison of substitute rates
for the next Board meeting.
Mr. Herald made and Mrs. Lounsbury seconded a motion to table the
Establishment of Short-term Substitute Rates until the July 16 Board meeting.
BE IT RESOLVED, that the Board of Education of the Webutuck Central
School District approves
the established Short-term Substitute Rate for the 2007-2008 school year and
that Policy #402 be amended accordingly:
First
15 days Days 16-30 Days 31 over
Substitute Teachers
Certified Teachers $
80 $ 85 $ 90
Bachelor
Degree College
Graduates $ 75 $
80 $ 85
Associate
Degree School
Graduates $ 70 $ 75 $ 80
High School Graduates $ 65 $
70 $ 75
Substitute School Nurse (RN) $ 80 $ 85 $ 90
The six Board
members present voted to approve the motion.
The motion carried unanimously.
*5. Blanket
Bond
Mr. Perotti made and Mrs. Lounsbury seconded the following motion:
BE IT RESOLVED, by the Board of Education that the following personnel
required by Law or Regulation shall be covered by faithful performance blanket
bonds in accordance with Public Officers Law Section 11 in the amounts
specified:
Central Treasurer $
300,000 Internal Claims
Auditor $ 300,000
Treasurer
$1,000,000 Tax Collector $1,000,000
Deputy Treasurer $
300,000 Independent
Auditor $ 200,000
The six Board members present voted to approve the
motion. The motion carried unanimously.
6. Adoption of
2007-2008 Board Meeting Calendar (as presented)
Board members discussed changing the Reorganization Meeting date for next
year to July 1 in accordance with Education Law. Also mentioned was a need for a worksession
between the last meeting in November and the only meeting in December. The December
meeting will read Worksession/Business meeting.
The amendments will be made. Discussion
ensued. Mr. Herald made and Mr. Perotti
seconded the following motion as amended:
BE IT RESOLVED, that the Board of Education hereby approves the
2007-2008 Board Meeting
Calendar as amended, as recommended by the
Superintendent of Schools.
The six Board members present voted to approve the motion. The motion carried unanimously.
*7.
Authorization for Annual Renewal of School Lunch, Milk, and/or Breakfast
Program
Mr. Perotti made and Mrs.
Lounsbury seconded the following motion:
BE IT RESOLVED, that the Board of Education authorizes the Board
President to execute the 2007-2008 Annual Renewal School Lunch, Milk, and/or
Breakfast Agreement, as recommended by the Superintendent of Schools.
The six Board
members present voted to approve the motion.
The motion carried unanimously.
8.
Establishment of School Lunch Rates
A Board member suggested pushing the free and reduced lunch program
participation; possibly by mailing the
information home instead of giving it to the student. Lunch participation rate was high this past
year but we need to encourage breakfast participation also. Discussion ensued about the food service
program.
Mr. Herald made and Mrs. Lounsbury seconded the following motion:
BE IT RESOLVED,
that the Board of Education hereby approves the following $ .10 increase in school
lunch rates (only) Effective July 1, 2007:
Breakfast program:
Full
price (all schools) $
.90
Reduced Price (all schools) .20
Free -0-
Adults (all schools) $1.60 plus tax
Lunch
Primary - full price $1.80
(K-2)
All Other Students - full price $2.05
(3-12)
Reduced Price (all schools)
