The Webutuck Board of Education held their August 8, 2011 meeting at 7:30 p.m. in the Webutuck High School Library.

The following Board members were present:

Dale Culver, President

Judy Moran

William McGhee

Kristen Panzer

John Perotti

Robert Trotta

Also Present:

David A. Paciencia, Interim Superintendent

Mary Grden, School Business Manager

Therese M. Trotter, District Clerk

Absent:

Joanne Boyd

CALL TO ORDER

President Culver called the business meeting of August 8, 2011 to order at 7:30 p.m.

PUBLIC COMMENT

There were no comments from the public.

CONSENSUS AGENDA VOTE

Mr. Perotti made and Ms. Moran seconded the following motion to approve the consent agenda (as amended). The amendment by Kristen Panzer called for removing the word “Girls’” from Girls’ Varsity Cheerleading (#6 under Personnel) as there are males on the squad. The amendment by Mr. Trotta called for removing #6 under Business and Operations for further discussion.

A consent agenda is a single vote, which approves all asterisked items. Board policy (#008a) prohibits discussion of consent agenda items. Asterisked items (*) can be pulled from the consent agenda for discussion by any one Board member.

Ayes 6 Nays 0 The motion carried.

CLERK’S REPORT

*1. Approval of Minutes for June 27, July 5, July 18 and July 25, 2011 Board meetings.

Mr. Perotti made and Ms. Moran seconded a motion to accept the minutes as submitted:

Ayes 6 Nays 0 The motion carried.

*2. Acceptance of Financial Reports as Submitted

Mr. Perotti made and Ms. Moran seconded a motion to accept the Financial Reports

as submitted:

Treasurer’s Report for the month ending June 30, 2011.

Student Extra Classroom Activity Report for 2010-2011 school year

Acceptance of Financial Reports as Submitted.

Warrants #1-7

Ayes 6 Nays 0 The motion carried.

3. Delegations -None

4. Non-Staff Communications - None

SUPERINTENDENT’S REPORT

PERSONNEL

*1. Substitute Instructional Leave Replacement Appointment

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby approves the following substitute instructional leave replacement appointment:

Jason Gray Substitute Leave Replacement

Effective: approx. Sept. 6, 2011- Nov. 25, 2011 Elementary (Margaret Brizzie)

Salary: Per Policy #402

Ayes 6 Nays 0 The motion carried.

*2. Extra-Curricular Appointments for the 2011-2012 School Year

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the following 2011-2012 extra-curricular appointments, contingent upon meeting coursework/certifications consistent with the NYSED coaching sequence requirements:

Daniel Hart Modified Cross Country Kathleen Howard Girls’ Varsity Field Hockey

Courtney Dye Modified Field Hockey

Denise Clapper Modified Volleyball

Kenneth Sauer Varsity Volleyball

Samuel Fitzgerald Golf Coach

Peter Stefonowich Boys’ Varsity Soccer Henry Pollinger Boys’ JV Soccer

Patrick Ivain Boys’ Modified Soccer

Mark Moren Girls’ Varsity Soccer

Kevin Doyle Girls’ JV Soccer

Andre Lasseur Girls’ Modified Girls Soccer

Rebecca Knapp Girls’ Modified Softball

Evelyn Peters Girls’ Varsity Softball

Susan Pomeisl Boys’ Modified Basketball

Daniel Hart Modified Girls’ Basketball

Michelle Adrian Varsity Cheerleading

Kathleen Howard Girls’ Varsity Track

Shawn Hosier Boys’ Varsity Track

Kevin Kleespies Boys’ Varsity Baseball

Ayes 6 Nays 0 The motion carried.

*3. Support Staff Resignation

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby accepts the support staff resignation for the purpose of retirement for the following individual:

Patricia Boice Bus Driver

Effective: August 31, 2011

Ayes 6 Nays 0 The motion carried.

*4. Substitute Support Staff Appointments

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby approves the following substitute support staff appointments:
Patricia Boice Substitute Bus Driver

Effective: September 1, 2011 Salary: $ 16.80/hour

Ayes 6 Nays 0 The motion carried.

*5. Substitute Instructional Appointment

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby approves the following substitute instructional appointment:

Robert Cuddeback Substitute Teacher

Effective: September 1, 2011 Salary: $85/day

Ayes 6 Nays 0 The motion carried.

6. Extra-Curricular Appointments for the 2011-2012 School Year

This item was pulled from consent for further discussion in executive session.

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the following extra-curricular appointments:

Sarah Rifenburgh Jr. National Honor Society

Eric Harvey National Honor Society Christine Gillette Co-Advisor Class of 2016

Sam Fitzgerald Co-Advisor Class of 2016

Michelle Nowak Advisor Class of 2015

Jacquelyn Woodruff Advisor Class of 2014

Kathleen Howard Advisor Class of 2013

Steven Pollack Advisor Mock Trial

Cheryl Benken Advisor French Club

(stipend= $240) (non-contract)

Mentors Mentees

Tammy Nethercott/Evelyn Peters Jessica Bertolini

Susan Harrington Sarah Rifenburgh

*7. Creation of Positions

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the creation of the following positions:

(1) Senior Account Clerk Typist, full time, 12 month position, confidential

Ayes 6 Nays 0 The motion carried.

*8. Support Staff Appointments

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby approves the following support staff appointments:

Kelsey Couglar Diesel Mechanic

Effective: August 9, 2011 Salary: $30/hour

As needed; prior approval required.

No benefits included.

Thomas Vitolo (.5FTE) Custodial Worker

Effective: August 22, 2011 Salary: $13.43, Step 1

Thomas Vitolo (.5FTE) Maintenance Worker

Effective: August 22, 2011 Salary: $16.87, Step 1

Mary Clinton Senior Account Clerk Typist

Effective: August 9, 2011 Salary: per contract

Trisha Lawrence Typist

Effective: September 1, 2011 Salary: $14.52, Step 5

Susan Rothvoss Teaching Assistant

Effective: September 1, 2011 Salary: $20,599 Step 5

Ayes 6 Nays 0 The motion carried.

*9. Instructional Staff Resignation

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby accepts the following administrative resignation:

Robert Wood Director of Special Education and

Effective: August 1, 2011 Director of Athletics, Director of Physical Education and CSE

Chairperson

Ayes 6 Nays 0 The motion carried.

CURRICULUM AND INSTRUCTION

*1. Committee on Special Education Monthly Reports

Mr. Perotti made and Ms. Moran seconded the following motion:

BE IT RESOLVED, that the Webutuck Board of Education hereby accepts the Committee on Special Education report for July 2011, prepared by the Webutuck Central School District Committee on Pre-School Education and by the Webutuck Central School District Committee on Special Education, as recommended by the Superintendent of Schools.

Ayes 6 Nays 0 The motion carried.

SUPERINTENDENT DISCUSSION ITEMS

a. Administrative Retreat

The Superintendent announced the Administrative Retreat will take place on Wednesday, August 24, 2011.

b. Determining Parent Member on CSE Committee

The Superintendent explained that historically the District sends a letter out asking if anyone is interested in serving on the CSE Committee although he noted it had not been done the previous year. A letter will go out this year.

c. Tax Levy Meeting Date (week of 8/22?)

The Superintendent explained that the District needs to schedule an additional meeting to set the tax levy and set the tax rate. The Board President stated that the District should have the information in hand before a meeting date is chosen.

d. Millerton Surplus Items

The Superintendent explained he had asked both principals to go through all items in the Millerton building and remove anything they could use in their buildings. What is left in the building at this point is what can be surplused. Discussion ensued.

e. Special Education Classroom cost (8:1:1)

The Superintendent explained that the District will not be offering this class this year as was discussed at an earlier Board meeting. The Business Manager noted the original budget estimated savings was $380,291.00, less the teacher and teaching assistant. The actual net savings in the budget was $152,923. She did note that we are over budget by 36,671.00 plus ancillary services due to two (2) new students.

f. NECC Lease Extension

NECC would like to continue to use the Millerton building through the end of June 2012 at a rate of $1000 per month. The School Business Manager stated that the electricity and fuel usage has gone down but the rates are up. A Board member expressed concern that if someone wanted to buy the building, it might be possible the District would be impeded by a one year lease. It was noted that the cost for electricity and gas on the year for the Millerton building was $43,922.47 plus elevator and fire extinguisher maintenance. Board members had questions about if the building was zoned, which it is; and how much money the NECC programs generated etc. The Board President suggested that questions should be directed to the Business Manager and she will report back to the Board with the answers. Discussion ensued.

g. January Regents

The Superintendent stated that Mayor Bloomberg and four philanthropists raised money to defray the costs of January Regents Exams for school districts. Therefore, there will be Regents Exams this January. There was discussion about acquiring a scanner for the Regents exams. The Superintendent stated that ELA and Math results will be reported on to the Board in September by Principal Sauer. Discussion ensued.

h. FFA Advisor

The Superintendent explained that the District does not have an FFA Advisor at the present time. The Agriculture Program is not currently active; however the District could tie itself to the Pine Plains Ag. Program and work through them. Discussion ensued.

BUSINESS AND OPERATIONS

1. Approval of Surplus Books

Ms. Moran made and Mr. Perotti seconded the following motion:

Board members questioned what happens to these books after being surplused. The District does try to sell them but many times the books are outdated. Discussion ensued.

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED that the Board of Education hereby approves the following books as surplus: 70 Harcourt Trophies: Distant Voyages Reading Textbooks Gr. 5 and 5 sets of teachers’ editions; 45 Harcourt Science Gr. 6, 67 Harcourt Science Gr. 5, 52 Macmillian Science Gr. 4-6; 21 Accent on Science Gr. 4; 34 Macmilllian Science chapter units; 2 sets of World Book Encyclopedia 1999 edition.

FURTHERMORE, BE IT RESOLVED the Board of Education approves the Smartboards (already surplused May 9, 2011) to be rebid with a minimum acceptable dollar bid of $50.00.

Ayes 6 Nays 0 The motion carried.

*2. Approval of the Agreement with ThyssenKrupp Elevator

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the terms and conditions as outlined in the Agreement between the District and ThyssenKrupp Elevator and authorizes the expenditure of those monies necessary to fund the Agreement with ThyssenKrupp Elevator. This agreement extends the existing contract until 9/30/11.

Ayes 6 Nays 0 The motion carried.

*3. Approval of Maintenance Agreement

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves EAMCO Programmed Maintenance Inspections Agreement for the 2011-2012 school year.

Ayes 6 Nays 0 The motion carried.

*4. Establishment of School Lunch Rates

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the following proposed school breakfast/lunch rates for the 2011-2012 school year:

Breakfast program:

Full price (all schools) $ .90

Reduced Price (all schools) $ .20

Free -0- Adults (all schools) $ 1.72 + tax

Lunch Program:

Primary - full price $ 2.10 (K-3)

All Other Students - full price $ 2.35 (4-12)

Reduced Price (all schools) $ .25

Free -0-

Adults $ 3.77 + tax

Ayes 6 Nays 0 The motion carried.

*5. Acceptance of Donation of Pianos

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby accepts the donation of three (3) Spinet Pianos (at a value of $250 each) from Arnoff Moving and Storage with gratitude.

Ayes 6 Nays 0 The motion carried.

6. Approval of NECC Lease

This item was pulled from consent for further discussion in executive session.

Upon the recommendation of the Superintendent, BE IT RESOLVED that the Board of Education hereby approves the NECC Lease between Northeast (Webutuck) Central School District and Northeast Community Center from October 1, 2011 through June 30, 2012 at a rate of one thousand dollars ($1000) per month and directs the Board President to sign the approved lease.

7. Approval of Budget Transfers

Ms. Moran made and Mrs. Panzer seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education approves the attached budget transfer schedule #20 over five thousand dollars ($5,000) per Board resolution dated 7/5/11 .

Ayes 6 Nays 0 The motion carried.

*8. Approval of Dormitory Authority Agreement

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education approves the Agreement with the Dormitory Authority (EXCEL Funding).

Ayes 6 Nays 0 The motion carried.

9. Approval of SEDCAR Agreement

Ms. Moran and Mr. Perotti seconded the following motion:

The School Business Manager explained about SEDCAR agreements and that districts are required by law to have these agreements in place for special education placement.

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education approves the SEDCAR Agreements for flow through funds to Berkshire Union Pre-School, Bright Beginnings Family Services, Inc., Center for Spectrum Services, Green Chimneys, Astor Day Learning and Treatment Center.

Ayes 6 Nays 0 The motion carried.

*10. Approval of TBS Agreement

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education approves the Agreement with Technical Building Services (TBS) for the 2011-2012 school year.

Ayes 6 Nays 0 The motion carried.

*11. Approval of Occupational Therapist (OT) and Physical Therapist Contracts (PT)

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education approves the contracts for the 2011-2012 school year for the following individuals:

Karen Finnerty Occupational Therapist

Margaret Runge Physical Therapist

Ayes 6 Nays 0 The motion carried.

*12. Establishment of Substitute Nurse Rate

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education of the Webutuck Central School District approves the established Substitute Nurse Rate for the 2011-2012 school year as follows:

Substitute School Nurse $100.00 per day

Ayes 6 Nays 0 The motion carried.

*13. Approval of Advanced Therapy Agreement

Mr. Perotti made and Ms. Moran seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education of the Webutuck Central School District approves the Advanced Therapy Agreement with Sharon Hospital as presented for the 2011-2012 school year.

Ayes 6 Nays 0 The motion carried.

BOARD OF EDUCATION

1. A Board member questioned the agreement on TBS. He noted that the people are out of Ballston Spa and questioned if the District pays mileage. The School Business Manager stated the District does not pay mileage. The Agreement states payment up to 100 hours of service each year for the HVHC.

2. A Board Member stated that she had received a call from a community member that had concerns about our school mascot. The person felt it was outdated and that no one uses a human emblem any longer. A brief history was repeated with regard to the research that went into changing the Indian head to better reflect Indians that were indigenous to our area. The Committee that conducted the research included several people with Indian heritage that were in agreement with the changed Indian head. The Superintendent noted the emblem on the sign down by the road is not accurate but is the one seen by the public. The District is looking into replacing the sign with a newly constructed one that could come with the new Indian head. Discussion ensued.

PUBLIC COMMENT

The following topics were commented on by audience members:

-Update on NECC garden

-Who pays Regents costs

-Mechanical Approval

-Sr. Acct Clerk Typist Approval

-Union aware of creations

-CSEA Negotiations

-Special Education Grant

-Surplus at Community Days

-Scanner for Regents

-Restructure of principals this year

EXECUTIVE SESSION

Mr. Perotti made and Mr. McGhee seconded a motion to adjourn to executive session at 8:39 pm for the purpose of discussing the employment history of a particular person or persons.

Ayes 6 Nays 0 The motion carried.

Mary Grden left at 10:15 pm

John Perotti left at 10:40 pm

RECONVENE PUBLIC SESSION

Mr. McGhee made and Mrs. Panzer seconded a motion to adjourn the executive session and to reconvene the public session at 11:19 pm.

Ayes 6 Nays 0 The motion carried.

Extra-Curricular Appointments for the 2011-2012 School Year

Mrs. Moran made and Mrs. Panzer seconded the following motion:

Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that the Board of Education hereby approves the following extra-curricular appointments:

Sarah Rifenburgh Jr. National Honor Society

Eric Harvey National Honor Society Christine Gillette Co-Advisor Class of 2016

Sam Fitzgerald Co-Advisor Class of 2016

Michelle Nowak Advisor Class of 2015

Jacquelyn Woodruff Advisor Class of 2014

Kathleen Howard Advisor Class of 2013

Steven Pollack Advisor Mock Trial

Cheryl Benken Advisor French Club

(stipend= $240) (non-contract)

Mentors Mentees

Tammy Nethercott/Evelyn Peters Jessica Bertolini

Susan Harrington Sarah Rifenburgh

Ayes 5 Nays 0 The motion carried.

ADJOURNMENT

There being no further business, Ms. Moran made and Mrs. Panzer seconded a motion to adjourn the meeting of August 8, 2011 at 11:20 pm.

Ayes 5 Nays 0 The motion carried.

Respectfully submitted,

Therese M. Trotter

District Clerk